Plan of Regular Items of Council Business, 2020/21

Michaelmas Term 2020

Timing Item of Business

Michaelmas Term week 1 (12 October 2020)

(the default is that this meeting will not take place unless needed).

  • Urgent business only which requires discussion not just decision.
Michaelmas Term week 4 (2 November 2020)
  • Covid-19 update
  • Financial update
  • College Contributions Committee report (1)
  • Trustees’ duties, including the Charity Commission’s Guidance on Public Benefit
  • Conflicts of Interest
  • Public Sector Equality Duty
  • Fraud risk assessment
  • Council’s Standing Orders 2020/21
  • Schedule of Council’s business for 2020/21
  • Dates of Council meetings 2020/1 and confirmation of the date of the Away Day 2021
  • Annual reports of the five main committees of Council
  • Presentation on building projects
  • Committee to Review the Salaries of Senior University Officers annual report 
Michaelmas Term week 8 (30 November 2020)
  • Covid-19 update
  • USS pensions consultation update (as needed)
  • Brexit update
  • Q1 financial forecast high level update
  • Annual Audit and Scrutiny Committee report
  • University financial statements and commentary, including annual financial return and financial forecasts (through Finance Committee)
  • Annual Prevent report to OfS
  • Annual Report on Value for Money (via PRAC and A&SC)
  • REF update
  • Strategic Risk Register
  • Termly Audit and Scrutiny Committee report
  • Revised schedule of business
  • Oral report of the chair of Personnel Committee

 

Hilary Term 2021

Timing Item of business

Hilary Term week 1 (18 January 2021)

(the default is that this meeting will not take place unless needed).

Urgent business only which requires discussion not just decision.
Hilary Term week 4 (8 February 2021)
  • Covid-19 update
  • USS pensions consultation update (as needed)
  • Brexit update
  • OUP Strategy
  • PRAC
    • Report on the Q1 forecast
    • Confirm allocation of 2020/21 minor capital programme and IT capital programme
    • Update on strategic and divisional planning (to include report on the Planning Day and on divisional plans)
    • Strategic Plan implementation plan – update
    • Student number planning
  • Personnel Committee – Gender Pay Gap reporting
  • GPC
    • SHEMS termly report
  • Head of Division report: MPLS
  • Oral report from the chair of Education Committee
  • Report on retirements (through Personnel Committee)
  • ACER annual report
Hilary Term week 9 (15 March 2021)
  • Covid-19 update
  • USS pensions consultation update (as needed)
  • Brexit update
  • Head of Division report: Humanities
  • Head of Division report: Social Sciences
  • Oral report from the Chair of Planning and Resource Allocation Committee
  • Annual Equality Report

 

Trinity Term 2021

Timing Item of business

Trinity Term week 1 (26 April 2021)

(the default is that this meeting will not take place unless needed.)

  • Urgent business only which requires discussion not just decision.
Trinity Term week 4 (17 May 2021)
  • Covid-19 update
  • USS pensions consultation update (as needed)
  • Brexit update
  • Head of Division report: Medical Sciences
  • Oral report from the Chair of Research and Innovation Committee and the PVC (Innovation)
  • Presentation on building projects
  • College Contributions Committee report (2)
  • Audit and Scrutiny Committee report
  • GPC
    • College Accounts Committee annual indicators report
    • SRIRC annual report
    • SHEMS termly report
  • PRAC
    • Q2 financial forecast
  • JRAM allocations
Trinity Term week 9 (21 June 2021)
  • Covid-19 update
  • USS pensions consultation update (as needed)
  • Brexit update
  • Head of Division report: Registrar
  • Investment Committee annual report
  • OUP annual report
  • OUP financial statements (through Finance Committee)
  • Oxford SU annual impact report to Council (via EdC)
  • GPC
    • Compliance annual report
  • Finance Committee – annual review of investment framework to meet capital needs
  • IT Strategic Plan – annual implementation report
  • Prevent Steering Group – update
July meeting (12 July 2021)
  • Covid-19 update
  • USS pensions consultation update (as needed)
  • Brexit update
  • Q3 forecast (through PRAC)
  • 2020/21 Budget (through PRAC and Finance Committee)
  • Education Committee
    • Annual Report of the PPH Supervisory Committee (through EdC)
    • Annual Report of the Joint Supervisory Committee for Visiting Students (through EdC)
  • PRAC
    • Strategic Plan annual report
    • Student Number Planning annual report
  • Audit and Scrutiny Committee report
  • Appointment of external auditor for 2021 audit
  • Strategic Risk Register
  • Annual report of CDAR
  • GPC
    • SHEMS Annual Report
    • Annual report on Compliance with OfS Registration requirements (BTL)
    • Annual report of the Security Subcommittee
    • Information Compliance annual report
  • College Contributions Committee report (3)
  • Honorary Degrees Committee report
    • Head of Division report (GLAM)
September Away Day (c.24 September 2021) Strategic discussions