Plan of Regular Items of Council Business, 2021/22

Michaelmas Term 2021

Timing Item of Business

Michaelmas Term week 1 (11 October 2021)

(the default is that this meeting will not take place unless needed).

  • Urgent business only which requires discussion not just decision
  • Meeting cancelled at Away Day (23 September 2021)

Michaelmas Term week 4

(1 November 2021)

  • Covid-19 update (if required) 
  • USS pensions consultation update (as needed)
  • Financial update
  • Councils’ Standing Orders 2021/22
  • Trustees’ duties, including the Charity Commission’s Guidance on Public Benefit
  • Conflicts of Interest
  • Public Sector Equality Duty
  • Schedule of Council’s business for 2021/22
  • Dates of Council meetings 2021/22. Confirmation of the date of the Away Day 2022
  • Annual reports of the five main committees of Council
  • Oral report of Chair of Personnel Committee (annual report) PVC People and GLAM)

Michaelmas Term week 8

(29 November 2021)

  • Covid-19 update (if required)
  • USS pensions consultation (as needed)
  • Q1 financial forecast high level update (from PRAC)
  • Annual Audit and Scrutiny Committee report
  • University Risk Register
  • University financial statements and commentary (through Finance Committee)
  • Annual financial return and financial forecasts
  • Annual Provider Review: quality assurance statement (from EdC)
  • Annual Prevent report to OfS
  • Annual Assurance return
  • Annual Report on Value for Money (via A&SC and then PRAC)
  • Annual report on retirement (from Personnel Committee)
  • Revised schedule of business
  • Head of Division report: MPLS

 

Hilary Term 2022

Timing Item of Business

Hilary Term week 1 (17 January 2022)

(the default is that this meeting will not take place unless needed).

  • Urgent business only which requires discussion not just decision.

Hilary Term week 4

(7 February 2022)

  • Covid-19 update (if needed)
  • USS pension update (if needed)
  • OUP report to Council: strategy update
  • PRAC
    • Update on strategic and divisional planning (to include report on the Planning Day and on divisional plans)
    • Student number planning
    • Confirmation of 2021/22 minor capital programme and IT capital programme (TBC)
    • Report on Q1 forecast
    • Oral report from the Chair of PRAC
  • Gender Pay Gap reporting (through Personnel Committee)
  • SHEMS termly report (through GPC)
  • Head of Division report: Humanities
  • Honorary Degrees Committee report
  • ACER annual report

Hilary Term week 9

(14 March 2022)

  • Covid-19 update (if needed)
  • USS update (if needed)
  • Annual Equality Report
  • Education Committee
    • Oral report from the Education Committee
  • Head of Division report: Social Sciences

 

Trinity Term 2022

Timing Item of Business

Trinity Term week 1 (25 April 2022)

(default is that meeting won’t take place)

  • Urgent business only which requires discussion not just decision.

Trinity Term week 3

(9 May 2022) 

  • Covid-19 update (if needed)
  • USS update (if needed)
  • Audit and Scrutiny Committee report
  • GPC
    • College Accounts Committee annual indicators report
    • SHEMS termly report
  • PRAC
    • Q2 financial forecast
    • JRAM allocations
    • Approval of contribution settlement
  • CRDRF annual report
  • Research and Innovation Committee
    • REF update as outcomes published in April 22
  • Head of Division report: Medical Sciences
  • Oral report from the Chair of Research and Innovation Committee

Trinity Term week 9

(20 June 2022)

  • Covid-19 update (if needed)
  • USS update (if needed)
  • Investment Committee annual report
  • OUP annual report
  • OUP financial statements (through Finance Committee)
  • Oxford SU annual impact report to Council (Via Education Committee)
  • IT Strategic Plan – annual implementation report
  • Prevent Steering Group – update (tbc)
  • Registrar’s report

July meeting

(11 July 2022)

  • Covid-19 update
  • USS pensions update (if needed)
  • Q3 forecast (through PRAC)
  • 2021/22 budget (through PRAC and Finance Committees)
  • Education Committee
    • Annual Report of the PPH Supervisory Committee (through EdC)
    • Annual Report of the Joint Supervisory Committee for Visiting Students (through EdC)
  • PRAC
    • Strategic Plan annual report
    • Student Number Planning annual report
  • Audit and Scrutiny Committee termly report
  • Appointment of external auditor for 2022 audit
  • Annual report of CDAR
  • Strategic Risk Register (URR)
  • GPC
    • SHEMS Annual Report (ATL)
    • Annual report on Compliance with OfS Registration requirements (BTL)
    • Annual report of the Security Subcommittee
    • Information Compliance annual report
    • College Contributions Committee report
  • Presentation on buildings
  • Head of Division report (GLAM)
    • Honorary Degrees Committee report (TBC)

September Away Day

(23 September 2022)

  • Strategic discussions