Plan of Regular Items of Council Business, 2019/20

Michaelmas Term 2019

Timing

Item of business

Michaelmas Term week 1 (14 October 2019)

(the default is that this meeting will not take place unless needed).

  • Urgent business only which requires discussion not just decision.

Michaelmas Term week 4 (4 November 2019)

  • Financial update
  • Council’s Standing Orders 2019/20
  • Trustees’ duties, including the Charity Commission’s Guidance on Public Benefit
  • Conflicts of Interest
  • Public Sector Equality Duty
  • Fraud risk assessment
  • Independent Auditors policy
  • Schedule of Council’s business for 2019/20
  • Dates of Council meetings 2019/20 and confirmation of the date of the Away Day 2020
  • Annual reports of the five main committees of Council
  • Head of Division report: Registrar

Michaelmas Term week 8 (2 December 2019)

  • Brexit update
  • Annual Audit and Scrutiny Committee report
  • University financial statements and commentary (through Finance Committee)
  • Annual financial return
  • Financial forecasts (through Finance Committee)
  • Report on the continuous improvement of the student academic experience and student outcomes
  • Annual Prevent report to OfS
  • Annual Assurance return (BTL)
  • Annual Report on Value for Money (via A&SC and then PRAC)
  • Personnel Committee – Gender Pay Gap reporting
  • GPC
    • Risk Management Report
  • Termly Audit and Scrutiny Committee report
  • Revised schedule of business
  • Head of Division report: Humanities
  • Committee to Review the Salaries of Senior University Officers annual report
  • ACER annual report

Hilary Term 2020

Timing

Item of business

Hilary Term week 1 (20 January 2020)

(the default is that this meeting will not take place unless needed).

  • Urgent business only which requires discussion not just decision.

Hilary Term week 4 (10 February 2020)

  • Financial update – including PRAC report on the Q1 financial forecast
  • OUP Strategy
  • Undergraduate fees and funding for 2021/22 (through EdC and PRAC)
  • PRAC
    • Confirm allocation of 2019/20 minor capital programme and IT capital programme
    • Update on strategic and divisional planning (to include report on the Planning Day and on divisional plans)
    • Strategic Plan implementation plan – update
  • Annual statistical update
  • Head of Division report: MPLS
  • Oral report from the chair of Education Committee
  • Report on retirements (through Personnel Committee)

Hilary Term week 9 (16 March 2020)

  • Brexit update
  • Head of Division report: Social Sciences
  • Oral report from the Chair of Planning and Resource Allocation Committee
  • Annual Equality Report
  • Audit and Scrutiny Committee report
  • Professorial Merit Pay and Recognition of Distinction – budget setting (through PRAC and Personnel Committee)
  • GPC
    • Risk Management
    • Information Compliance annual report
    • SRIRC annual report (timing tbc)

Trinity Term 2020

Timing

Item of business

Trinity Term week 1 (27 April 2020)

(the default is that this meeting will not take place unless needed.)

  • Urgent business only which requires discussion not just decision.

Trinity Term week 3 (11 May 2020)

  • Head of Division report: Medical Sciences
  • Oral report from the Chair of Research and Innovation Committee
  • Financial update
  • Presentation on building projects
  • PRAC
    • Q2 financial forecast
    • JRAM allocations
  • Annual Equality Report
  • Access and Participation Plan 2021/22 (through EdC)

Trinity Term week 9 (22 June 2020)

  • Head of Division report: GLAM
  • Investment Committee annual report
  • OUP annual report
  • OUP financial statements (through Finance Committee)
  • OUSU annual impact report to Council (via EdC)
  • Finance Committee – annual review of investment framework to meet capital needs
  • IT Strategic Plan – annual implementation report
  • Prevent Steering Group – update (tbc)

July meeting (13 July 2020)

  • Q3 forecast (through PRAC)
  • 2020/21 Budget (through PRAC)
  • Education Committee
    • Annual Report of the PPH Supervisory Committee (through EdC)
    • Annual Report of the Joint Supervisory Committee for Visiting Students (through EdC)
  • PRAC
    • Strategic Plan annual report
    • Student Number Planning annual report
  • Audit and Scrutiny Committee report
  • Appointment of external auditor for 2020 audit
  • Annual report of CDAR
  • GPC
    • Health and Safety Management Sub-Committee Annual Report (ATL)
    • Annual report on Compliance with OfS Registration requirements (BTL)
    • Annual report of the Security Subcommittee
    • Risk Management Report
    • College Accounts Committee annual indicators report
  • College Contributions Committee annual report
  • Honorary Degrees Committee report

September Away Day (25 September 2020)

  • Strategic discussions

Related links


Contact the Council Secretariat


Nigel Berry - Senior Assistant Registrar (Governance)

Email: nigel.berry@admin.ox.ac.uk

 
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