Part 20: Safety, Health and Environment Management Subcommittee of the General Purposes Committee

Amended on 23 March 2006, 15 February 2007, 28 June 2007, 15 January 2009, 24 February 2011, 30 June 2011, 7 June 2013, 7 August 2015 (Gazette, Vol. 145, p. 694-696, 23 July 2015), 1 August 2016 (Gazette, Vol. 146, p. 692, 7 July 2016) and 5 June 2020 (Gazette, Vol.150, p. 404-405, 21 May 2020)

Renumbered on 28 July 2011

20.1. The Safety, Health and Environment Management Subcommittee of the General Purposes Committee shall consist of:

(1) a member of Congregation appointed by the Vice-Chancellor as chair of the committee;

(2) one of the Proctors and the Assessor as may be agreed between them;

(3) the Pro-Vice-Chancellor (People and Gardens, Libraries and Museums);

(4) the Pro-Vice-Chancellor (Research);

(5) the Pro-Vice-Chancellor (Planning and Resources);

(6)-(9) the head of each division or their nominee;

(10), (11) two persons appointed by Council, taking into account the overall balance of the committee’s membership;

(12) the Chair of the Security Subcommittee;

(13) the Chair of the Building and Estates Subcommittee or their nominee.

20.2. The subcommittee may co-opt up to four additional members, who shall hold office for such period as the committee may determine.

20.3. The quorum for the subcommittee shall be not less than four members, of whom at least two shall be a member appointed under 20.1 (1)–(13) and the Chair or their appointed deputy.

20.4. The subcommittee shall be responsible for the following matters:

(1) the determination and monitoring of the management strategy and policies necessary for the University to discharge its legal and other obligations in respect of occupational health, safety and the environment;

(2) the recommendation of appropriate action necessary to implement the University's health, safety and environmental policies and management of such policies;

(3) the taking of action on all management matters of safety, health  and environment and other areas of the committee's remit, including the control of such funds as may be allocated to it;

(4) the remit extends to work-related activities which take place elsewhere and to parties on University premises or who may be affected by the University’s work, as well as to matters covered by legislation including fre safety, food safety and the transport of dangerous goods. Other obligations may be included where it is foreseeable that they could impact the University’s ability to meet its strategic aims.

20.5. In relation to areas outlined in 20.4 the subcommittee shall:

(1) keep under review the University’s legal and statutory obligations and identify and monitor where basic standards are not being met or are at risk of not being met;

(2) undertake horizon scanning for emerging legislation and risks and review these in terms of policy and operations to enable compliance;

(3) consider major fndings of internal and external audits and investigations and the management responses to these, ensuring recommendations are implemented;

(4) monitor the efectiveness of audits and planned audits to ensure their completion and resourcing;

(5) form a consultative committee and keep under review its membership and terms of reference;

(6) satisfy itself as to the appropriateness of the above and seek areas of good practice within the collegiate University, the Higher Education Sector and wider contexts;

(7) have the authority to take whatever action it deems necessary in relation to matters of safety, health and environmental protection where the committee considers practices to pose imminent potential danger or there to be a significant risk of enforcement action from appropriate authorities.

(8) establish, implement and keep under review a procedure by which it will consider appeals from the relevant Head of Department against the exercise of the delegated authority under regulation 20.5(2) above; and

(9) meet at least once a term.

20.6. In relation to the areas outlined in 20.4 the subcommittee may:

(1) delegate the authority in paragraph 20.5 (7) above, together with the associated decision-making, to its chair and/or to the Director of Occupational Health and Safety the Safety Office as it considers appropriate; and

(2) set up such subcommittees and specialist advisory groups as it considers desirable, and shall determine their membership and terms of reference.

20.7. The subcommittee shall receive and act on the following:

(1) written and verbal reports in relation to health, safety and environmental management;

(2) internal and external audit fndings, performance statistics including accidents and trend analysis, and correspondence with enforcing authorities;

(3) reports or requests from other committees;

(4) minutes and comments of its groups inclusive of its Consultative Committee.

20.8. The subcommittee shall report as follows:

(1) following each meeting, the subcommittee shall report to General Purposes Committee on the principal matters which it has discussed;

(2) the subcommittee shall make an annual report to Council, which shall be considered in the first instance by General Purposes Committee prior to being forwarded to Council; and

(3) the subcommittee shall have the right to report directly to Council at any time on any matter which it regards as necessary to bring to the attention of Council.

29. The subcommittee shall expect to receive full co-operation from all staff and students of the University in relation to all aspects of the committee’s activity.

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