9.1. The Budget Subcommittee of the Planning and Resource Allocation Committee shall consist of:
(1) the Pro-Vice-Chancellor (Planning and Resources) who shall chair the committee;
(2) the Registrar or their nominee amongst the Registrar’s senior leadership team;
(3), (4) two external persons appointed by the Planning and Resource Allocation Committee;
(5)-(8) four members of Congregation, one representing each of the academic divisions, appointed by the head of each division respectively;
(9) one member of the Estates Bursars’ Committee of Conference.
9.2. Appointed members shall serve for three years and shall be eligible for reappointment.
9.3. The committee will be a subcommittee of, and report to, the Planning and Resource Allocation Committee. It will:
(1) co-ordinate the work of budget groups to ensure coherence before the detailed draft budgets are submitted for the consideration of the Planning and Resource Allocation Committee, and in particular, test bids from central administrative, service and other units;
(2) receive and keep under review, on behalf of the Planning and Resource Allocation Committee, three-year plans of income, expenditure and capital commitments for the University Administration and Services and the Gardens, Libraries and Museums division and make recommendations on them to the Planning and Resource Allocation Committee;
(3) review and make recommendations on methods for charging out the costs of the University Administration and Services and the Gardens, Libraries and Museums division, specifically, the Infrastructure Charge and the Integrated Charging Mechanism, and working with units on the analysis of costs, the committee will review and make recommendations on any proposed significant change;
(4) receive and consider bids for annual budgets from the University Administration and Services and the Gardens, Libraries and Museums division and make recommendations to the Planning and Resource Allocation Committee;
(5) review and monitor the income and expenditure position of the major cost centres throughout the year;
(6) consider and make recommendations to the Planning and Resource Allocation Committee regarding any requests from the units for significant variations to the planned operating budget.
