Planning and Council Secretariat

The Planning and Council Secretariat Team are responsible for supporting the University’s Governance processes including Congregation and Council and its committees. The team is also responsible for the University’s annual planning process, for capital planning and for the University’s strategic plan and its implementation. Our resource allocation section operates the Joint Resource Allocation Mechanism (JRAM), which allocates teaching and research income to departments and colleges, and the 123 charge which apportions central overhead costs.
In addition we maintain the University statutes and regulations, oversee the University’s Trusts and manage congregation and convocation elections.

Please get in touch with the relevant team/contact below if you have any questions.

Antony Willott, Director of Planning and Council Secretariat

Email: antony.willott@admin.ox.ac.uk

Martina Harley, PA to Director of PACS and HR & Office Administrator

Email: martina.harley@admin.ox.ac.uk

Tel: (01865 2) 70008

Governance Team

The Governance Team in Planning and Council Secretariat is responsible for matters relating to the University’s governance, including the servicing of Council and a number of its committees, including the General Purposes Committee, and meetings of Congregation.

The team maintains the University’s statutes and regulations and is responsible for a wide range of other areas of work, including elections by Congregation and Convocation, and the maintenance of Congregation membership. The responsibilities of the individual members of the team are set out below.

Lara McCarthy, Head of Governance

Sarah Cowburn, Senior Assistant Registrar (Governance)

  • Administration of Council and its meetings.
  • Secretary of the following committees of Council: the Honorary Degrees Committee.
  • Governance: formulating draft policy and advising on University processes and governance-related matters. 
  • Secretary of the University’s Prevent Steering Group.
  • Email: sarah.cowburn@admin.ox.ac.uk 
  • Tel: (01865 2) 70193

Kristoffer Tiffen, Senior Assistant Registrar (Planning)

Elizabeth Botwright, Senior Planning Officer

Louise Hasler, Assistant Registrar (Governance)

  • Maintenance of the University’s statutes and regulations.
  • Administration of Congregation’s meetings, and management of the Congregation Membership Administrator.
  • Maintenance of the University’s register of delegations.
  • Secretary of the following committees of Council: General Purposes Committee (GPC), Nominations Committee, Data Executive Group
  • Secretary to the Visitatorial Board and Appeal Court.
  • Email: louise.hasler@admin.ox.ac.uk 

Emma Campbell, Assistant Registrar (Governance)

  • Secretary of the following committees: Committee to Review Donations and Research Funding (CRDRF), Safety Executive Group, Security in International Collaboration Group (SICG)
  • Email: emma.campbell@admin.ox.ac.uk

Aristea Gkontra, Senior Administrative Officer (Governance) 

  • Secretary of the following committees of Council: Curators of the University Libraries; Curators of the University Parks; College Accounts Committee; College Contributions Committee; Committee on Statutes before the Privy Council.
  • Summoner of Preachers and secretary of the Committee for the Nomination of Select Preachers.
  • Secretary of the Benefices Delegacy.
  • Email: aristea.gkontra@admin.ox.ac.uk 
  • Tel: (01865 2) 70373

Sarah Gardner, Planning Officer (Capital Planning)

James Bennett, Planning Officer (Policy)

Shirley Mulvihill, Elections Officer 

  • Conducts all elections by Congregation to places on Council and other University committees and boards; maintains the elections website. 
  • Co-ordinates elections by Convocation (i.e. of the Chancellor and Professor of Poetry).
  • Manages the administration of appointments by Council to University and external bodies.
  • Responsible for the setting and annual publication of the University’s official dates of term.
  • Email: shirley.mulvihill@admin.ox.ac.uk  
  • Tel: (01865 2) 80463 

Gemma Jacobs, Administrative Officer

  • Secretary of the following committees of Council: Central University Research Ethics Committee
  • Congregation membership administration
  • Support for Congregation’s meetings
  • Support for Council and the committees serviced by the Governance team
  • Support for the Governance team’s webpages and Council’s SharePoint site.
  • Email: gemma.jacobs@admin.ox.ac.uk

Planning Team

The Planning Team in Planning and Council Secretariat is responsible for matters relating to:

  • Policy support to VC, Pro-VCs and Senior Officers
  • Liaising with the Office for Students (OfS): policy, consultations, funding round
  • Student number planning and fee levels
  • Strategic Plan development and implementation (Divisional and service plans and budgets).
  • Support for Capital Planning processes and projects
  • Secretariat for PRAC and its sub-committees
  • Secretariat for Joint Resource Allocation Advisory Board, Joint Fees and Student Support Advisory Group, Joint Student Number Planning Sub-Committee

The responsibilities of the individual members of the team are set out below.

    Dr Benjamin Neudorfer, Senior Planning Officer (Strategy)

      Dr Kathrin Gowers, Senior Planning Officer (Services)

        Robyn Trafford, Administrative Support Officer

        • Financial administration for planning & council secretariat
        • Support for the committees serviced by the Planning team
        • Support for the Governance and Planning teams' webpages and SharePoint sites.
        • Email: robyn.trafford@admin.ox.ac.uk 
        • Tel: 01865 (2)70027

        Resource Allocation Team

        The Resource Allocation Team in Planning and Council Secretariat is responsible for:

        • The Joint Resource Allocation Method (JRAM), which allocates resource formulaically to Divisions and Colleges
        • The 123 Infrastructure Charge, by which academic departments fund the services provided centrally
        • The Collegiate Funding Formula (CFF), by which Conference of Colleges distributes JRAM resources between the colleges
        • The Integrated Charging Mechanism (ICM) which streamlines the charges paid by the colleges to the University for a selection of defined services
        • The annual Programme Data Exercise in which departments return information on subject areas taught and teaching departments involved.
        • The Student Number Planning (SNP) model which records agreed intake targets by course and forecasts student population
        • The Office for Students’ annual Higher Education Students Early Statistics Data Collection (HESES) and it’s reconciliation with the HESA Student return

        The responsibilities of the individual members of the team are set out below.

        Dr Liz Bills, Senior Planning Officer

        • Leads on the delivery of JRAM, JRAM forecasts and CFF
        • Secretary to JRAAB
        • Produces the annual HESES return
        • Analyses communications from OfS and Research England about recurrent grant funding
        • Email: liz.bills@admin.ox.ac.uk
        • Tel: (01865 2)70761

        Dr Rachel Cox, Senior Planning Officer

        John Parkhill, Information Analyst

        Donna Scott, Planning Officer (Data)

        Data Governance Strategy

        Improving the level of data governance at the university.

        Samantha Appleyard, Interim Data Governance Manager



        Lukasz Bohdan, Director of Assurance


        Trusts Management

        Ellen Hudspith, Head of Trusts Management

        Gemma Proctor, Trusts Officer


        Please send all queries about specific trusts or general policy to trusts@admin.ox.ac.uk


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