Congregation

Congregation is the sovereign body of the University. It consists of about 5,000 members, comprising academic staff, heads and other members of governing bodies of colleges and societies and senior research, computing, library and administrative staff. The official register of Congregation is published annually in the Gazette each HT and additions to the register are published weekly (for example, the 2022-23 Register of Congregation). The electronic register of Congregation is managed by the Congregation Membership Administrator, Planning and Council Secretariat.

 

Changes to Congregation membership application process

Please apply for membership of Congregation applications using our web-form. There is also a separate MA by Resolution form for those who are already members of Congregation. As previously advertised, our processes have changed and we are no longer able to accept PDF versions of the form. 

 
Functions and procedures

For the functions and procedures of Congregation and other related matters, see Statute IV and Congregation Regulations 2 of 2002.

For queries relating to Congregation elections, please contact the Elections Office or visit the Elections pages.

For queries relating to Congregation membership, please contact the Congregation Membership Administrator or click on the Membership tab above.

For all other queries, please contact the Council Secretariat.

 

 

Membership

For the membership of Congregation, see Statute IV and Congregation Regulations 1 of 2002.

Congregation is the supreme governing body of the University, essentially consisting of all Oxford academic staff, and more senior academic-related staff.

Membership queries should be raised with college or departmental/faculty administrators in the first instance.

You should use the web form, and accompanying notes of guidance, to submit your application. We ask that either a Head of Department/Faculty Chair/College Head or a relevant administrator sends an email to congregation.membership@admin.ox.ac.uk confirming that they authorise the application.

Relevant administrators include: for a salary grade based application, we can accept confirmation from an HR official, for a governing body/faculty related application we can accept confirmation from a secretary/administrator of that body.

If your application for Congregation is successful, a University card stating 'Congregation' will be issued by the Card Office in due course. Should there be a meeting of Congregation, you will be asked to show your card on entrance. Please note that if there is a meeting of Congregation before you receive your card, you may pre-register for the meeting as an alternative to presenting a card stating 'Congregation'.  Full details of the pre-registration process will be provided when the details of a meeting are advertised. Please contact the Card Office with any card related questions: university.card@admin.ox.ac.uk

Meetings

Items placed on the agenda for Congregation are published in the University Gazette. Stated meetings of Congregation are held, if there is relevant business, at 2pm on the Tuesday of the first, second, fourth, sixth, and eighth weeks of Full Term, and of the second week after Full Term (‘Tenth Week’). Meetings are usually held either in the Sheldonian Theatre in Broad Street or in the nearby Convocation House (part of the Bodleian Library complex). If there is no opposed business or any other reason to hold a meeting, any items on the agenda are declared by the Vice-Chancellor to have been approved without the meeting being held.

The scheduled meeting dates for the 23/24 academic year are as follows:

MT23: 10 October, 17 October, 31 October, 14 November, 28 November, 12 December.

HT24: 16 January, 23 January, 6 February, 20 February, 5 March, 19 March.

TT24: 23 April, 30 April, 14 May, 28 May, 11 June, 25 June.

Congregation Meeting, 25 June 2024

1. Questions under Part 5 of Congregation Regulations 2 of 2002 

For full text of questions and Council’s reply see Gazette No 5426, 20 , p541. 

Under the provisions of Part 5 of Congregation Regulations 2 of 2002, the replies to the questions below shall be read in Congregation; no debate shall be permitted upon the replies. Due to the large agenda, elucidatory questions on the replies will not be taken in the meeting but may be submitted by email to congregation, meeting@admin.oc.ac.uk by 4pm on 25 June.

2. Resolution in Respect of Statute XI and proposed amendments

For the full text of the resolution, please see Gazette, No.5424, p.512, 6 June 2024.

Council supports a proposed amendment, submitted before noon on the eighth day before the meeting at which the resolution is to be moved.  The amendment (submitted by Professor Patrick Grant, St Catherine’s; Professor Martin Williams; New College), reflects Council’s view and is as follows:

‘That a University working group shall be convened to recommend revisions to the proposal for amendments to Statute XI previously submitted to Congregation for a meeting on 11 June 2024, so that the proposal can be implemented subject to those revisions. This work should begin in MT2024 and the Working Group should include a representative of Conference of Colleges and 5 members of Congregation (one to be appointed by each academic division and one by Conference of Colleges). The Working Group should then submit an amended proposal for changes to Statute XI to Education Committee, General Purposes Committee and Council. Noting that this work may usefully be combined with that needed to implement the OfS’ Regulatory Guidance on Freedom of Speech, but that it is not yet known when that guidance will be available, the remit of the Working Group shall include consideration of the legal context within which Statute XI operates including: (i) all relevant law, including but not limited to the Human Rights Act 1998, the Education (no. 2) Act 1986, the Equality Act 2010, and the Higher Education (Freedom of Speech) Act 2023, as well as associated domestic and international case law and (ii) the protections and rights that this University has extended to its faculty, staff, and/or students in previous resolutions of Congregation, including but not limited to academic freedom as defined in the Statute XII reference to the UNESCO Recommendation.’

As the meeting on 25 June is outside of full term, the regulations state that the proposed amendment should be treated as a request for adjournment and referred to the Proctors. The Proctors have decided to grant the request for adjournment.

3. Resolution in Respect of the Reinstatement of the Graduate Application Fee

For the full text of the resolution, please see Gazette, No.5424, p.513, 6 June 2024.

A notice of opposition from members of Congregation was submitted before noon on the eighth day before the meeting at which the resolution is to be moved. As the meeting on 25 June is outside of full term, the regulations state that the opposition should be treated as a request for adjournment and referred to the Proctors. The Proctors have decided not to grant the request for adjournment, therefore, there will be a debate and a vote on the resolution.

Signatories:

Professor Christopher Lintott, New College
Professor James Binney, Merton
Professor Martin Bureau, Wadham
Dr Hannah Christensen, Wadham
Professor Roger Davies, Christ Church
Professor Pedro Ferreira, Wolfson
Professor John Gregg, Magdalen
Dr Hannah Lingard, Department of Physics
Professor Armin Reichold, Balliol
Professor Angela Russell, St John’s
Professor Ben Sheldon, Wolfson
Professor Tony Weidberg, St John’s
Professor David Pyle, St Anne’s
Dr Caroline Thurston., St Hilda’s
Dr Christopher Hollings, Queen’s
Philip Cobden, Hertford
Professor Philip Stier, Reuben
Dr Aprajita Verma, Department of Physics
Professor David Marshall, St Hugh’s
Dr Samuel Henry, Hertford

4. Voting on a Resolution to constitute a Redundancy Panel under Statute XII: Academic Staff and the Visitatorial Board

For the full text of the resolution, please see Gazette, No.5422, p.579, 23 May 2024.  There will be a debate and a vote on the resolution.

Arrangements for the meeting

The meeting will be held at 2pm on Tuesday, 25 June, in the Sheldonian Theatre. The doors will be opened at 1.30pm. Attendance at the meeting is open to members of Congregation and nominated members of Oxford SU. Admittance to the Theatre will be on production of a member’s University Card stating ‘Congregation’, and will be on a first-come first-served basis. Since it is possible that some members will not have been issued with a new card, identity may also be checked against the Register of Congregation at the entrance. Please make sure that the details on cards are legible. New cards may be obtained from the University Card Office. Information on eligibility requirements for membership of Congregation and how to apply is published at https:// governance.admin.ox.ac.uk/congregation.

The Vice-Chancellor has decided that the wearing of gowns shall be optional on this occasion.

The Congregation website is at: https://governance. admin.ox.ac.uk/congregation#tab-1275026.

Order of business

The Chair will open the meeting at 2pm and set out the procedure and order of business as follows:

  • The replies at (1) will be read.
  • The resolution on the Graduate Application Fee at (3) will be moved and seconded.
  • The opposition to the resolution will be moved and seconded.
  • The mover of the resolution will be given the opportunity to respond to the debate.
  • The mover of the opposition to the resolution will be given the opportunity to respond to the debate.
  • The resolution to constitute a Redundancy Panel at (4) will be moved and seconded on behalf of Council.
  • The opposition to the resolution will be moved and seconded.
  • The mover of the resolution will be given the opportunity to respond to the debate.
  • The mover of the opposition to the resolution will be given the opportunity to respond to the debate.
  • There will be a vote on the resolutions on the Graduate Application Fee and the Redundancy Panel (information about voting is provided below).

Speaking at the meeting

Further speeches will be invited as time permits. It would be helpful in determining the order of speakers if those also wishing to speak should email congregation. meeting@admin.ox.ac.uk by 4pm on Friday 21 June, stating whether they wish to speak for/against a resolution. The number of speakers arranged and the time available to them will be adjusted according to the volume of business.

Voting

Voting on the resolutions in the meeting of Congregation will be determined by ballot.

Transcript

It is intended that a transcript[1] of the meeting will be published in the Gazette and on the Congregation website. As a result of time constraints, it will not be possible to check the report of the proceedings with individual speakers before publication. Speakers are asked to provide their written texts by email to congregation.meeting@admin.ox.ac.uk by 9am on Wednesday 26 June.

If you have any queries about the meeting, please email: congregation.meeting@admin.ox.ac.uk 


[1] The transcript may be edited for legal reasons

 

MEETINGS