The following is a step-by-step guide for how to raise issues of concern. Nothing suggested here over-rides the procedures set out in Statutes and Regulations, or formal University or other policies or procedures. Nor does the step-by-step nature suggest that all (or any) of the steps have to be followed before contacting members of Council, the Registrar or Vice-Chancellor, or raising something in Congregation. It is often the case, however, that problems are most effectively resolved through contacting the officer or department responsible for the matter.
If the issue is within a department, academic division, service, administrative section or college, contact those responsible in that unit in the first instance.
If it concerns a formal University policy or procedure, find the policy or procedure on the University's website (Legal Services maintains a list of policies and procedures) as the policies or procedures themselves often set out the procedures for raising matters of concern. Or further information may already be available through the Staff Gateway or Student Gateway.
If the issue concerns decisions being made by Council or one of its committees, or is something that you think those bodies should be considering, contact the relevant committee chair or secretary in the first instance. Their names may be found here under the relevant committee.
There are eleven elected members of Congregation on Council. The period of office of an elected member is four years. However, it may be shorter if the person is elected to fill a position left vacant part-way through the four year period, in which case the person elected is a member of Council for the remainder the period.
Vacancies on Council for elected members of Congregation are advertised on the Elections website and in the University Gazette as and when they arise. Election procedures are set out in the relevant Congregation Regulations. To stand for election to Council you must be a member of Congregation and be nominated by a minimum of four, and a maximum of ten, members of Congregation. Nomination forms can be downloaded from the Elections website. In the event that more than one candidate is nominated for a vacancy, an electronicl ballot is held. Each candidate is invited to submit a written statement, setting out his or her reasons for standing and qualifications for the office being sought. In the event of a contested election, these statements are published both on-line and in the Gazette. Further information is available on the Elections website and from the Elections Office.