About the Organisational Structure
The Organisational Structure is a dataset documenting the current structure of all the entities within the University (including divisions, departments and colleges). ‘Structure’ here refers to how the entities are grouped into an organisational hierarchy – there are three different levels of entities, with Level 1 being the highest level in the hierarchy (for example, divisions), containing Level 2 and Level 3 entities.
Note, the Organisational Structure is not an organisation chart showing the hierarchies of staff/teams in the University.
It is managed through Microsoft Dynamics but is available to download in Excel format from this page.
The Organisational Structure, which describes the academic/management structure of the University, has 3 main purposes:
- to provide a common framework to underpin our 4 main data management systems: finance, staff records, student records and the space record system. Ensuring that each system structure maps to this framework (despite necessary differences) makes it possible to compare data from different systems;
- to act as a framework for resource allocation within the University; and
- to provide the basis for the University’s Provider Profile return to HESA (Higher Education Statistics Agency).
Download latest version of the University’s Organisational Structure for January 2025 (Excel) .
Updates to the Organisational Structure
To seek changes to the Organisational Structure please contact the Planning and Council Secretariat (PACS) in the first instance to discuss what approvals, if any, are necessary for the change to be enacted. To formally request a change please complete a University Organisational Structure Change Request Form (Word) and forward to the appropriate notifying officer (detailed on form), who will forward on to us. Please note changes cannot be made until they have received formal approval from necessary officers or committees.
All queries should be emailed to orgstructure@admin.ox.ac.uk.
For further information on how the Organisational Structure is used and making changes to it, please see the following guidance: Organisational Structure Guidance (August 2024) (PDF).
The Organisational Structure is updated twice a year in August and January. The current version of the Organisational Structure is always available on this webpage. If you would like to receive emails to notify you when an Organisational Structure update is published, please email orgstructure@admin.ox.ac.uk to request to join the mailing list.
Domain name requests
Requests for a new domain name are first reviewed by IT Services and, where appropriate, are then assessed by PACS for any impact on the University structure. Requests can be made at any time of the year. If you wish to establish a new domain name (email or web) please email domains@it.ox.ac.uk
