8. In fulfilling their responsibilities under regulation 1 above, divisional boards shall have particular regard to the following provisions.
(1) The duties and terms and conditions of employment of all members of the academic staff (in general and in particular cases) shall be as determined by the relevant divisional board in the light of policy and practice as set from time to time by the People Committee.
(2) It shall be the duty of every holder of an office the duties of which include teaching or research and to which appointment is made by, or is subject to the approval of, a divisional board to act as an examiner or assessor as and when requested to do so by a competent body unless he or she can show reasonable cause, to the satisfaction of the Vice-Chancellor and Proctors, why on a particular occasion he or she should not do so; except that that this duty shall not apply to:
(a) any holder of the title of university lecturer, faculty lecturer, or CUF lecturer who is not in receipt of any stipend from the University and who is in the first three years of his or her non-stipendiary office;
(b) the holder of any other non-stipendiary office in the University;
(c) the holder of any relevant stipendiary office in the University who was appointed to that office (with tenure to the retiring age) before 1 October 1972.
(3) It shall be the duty of every holder of an office the duties of which include teaching or research and to which appointment is made by, or is subject to the approval of, a divisional board (other than instructors and lectors), of every holder of the title of clinical lecturer, and, with effect from the beginning of the fourth year of his or her non-stipendiary office, of every holder of the title of university lecturer, faculty lecturer, or CUF lecturer to act as the supervisor of a graduate student as and when requested to do so by a competent body unless he or she can show reasonable cause, to the satisfaction of the competent body concerned, why on a particular occasion he or she should not do so; except that this duty shall not apply to:
(a) the holder of any relevant stipendiary office in the University whose appointment was made or advertised before 1 April 1986;
(b) the holder of any non-stipendiary office on whom the relevant university title was conferred before 1 April 1988.
9. The following persons shall be eligible to apply for the title of professor of practice:
(1) all those in grades 9, 10, and RS IV; and
(2) all those in the grade of associate professor.
10. The title of professor of practice shall be conferred in accordance with regulation 5 above.
11. Without prejudice to their position under the statutes and regulations, the following persons shall be eligible to use the title of associate professor:
(1) all those holding the post of reader (including clinical readers);
(2) titular CUF lecturers and university lecturers;
(3) supernumerary titular CUF lecturers and university lecturers;
(4) all those in the grade of RS IV;
(5) Wellcome Principal Research Fellows;
(6) honorary consultant MRC directors;
(7) keepers in the major museums and scientific collections whose contractual duties include teaching and research;
(8) researchers holding the title of reader; and
(9) staff in the major museums and scientific collections holding the title of reader.
12. The following shall hold the title of Professor Emeritus:
(1) any person who has retired over the age of 60 from a professorship, including a personal or titular professorship;
(2) any person who has retired from a professorship and on whom the title has been conferred by resolution of Council.
13. The following shall hold the title of Reader Emeritus:
(1) any person who has retired over the age of 60 from a readership, including a personal or titular readership;
(2) any person who has retired from a readership and on whom the title has been conferred by resolution of Council.
14. Sabbatical leave, or equivalent dispensation from prescribed duties for CUF lecturers, may be granted by divisional boards subject to the provisions of section 12 of Statute XIV, and in the light of policy and practice as determined from time to time by the People Committee, subject to the provisions of Council Regulations 4 of 2004.
15. Special leave (with or without stipend) and complete or partial dispensation from prescribed duties, outside the provisions of regulation 12 above, may be granted by divisional boards in the light of policy and practice as determined from time to time by the People Committee.
16. (1) Appointments of university lecturers (including CUF lecturers, faculty lecturers, and special (non-CUF) lecturers) shall be for up to five years in the first instance, at the end of which period a lecturer shall be eligible for reappointment to the retiring age, or for one further limited period of office, subject to policy and practice as determined from time to time by the People Committee.
(2) Divisional boards may however appoint directly to the retiring age a lecturer who has already served an initial term and has been reappointed to the retiring age under the provisions of this regulation in respect of some other appointment.
17. Fixed-term appointments to professorships, readerships, and lecturerships may be made in appropriate circumstances, on condition that temporary appointments of lecturers may only be made to cover leave granted to established staff or to cover emergency teaching needs, subject to policy and practice as determined from time to time by the People Committee.
18. (1) Every professor or reader who is employed by the University (including those holding personal professorships or readerships, and the title of professor or reader conferred otherwise than in a recognition of distinction exercise), unless individually exempted, shall be obliged to accept the headship of the department in which his or her post is held if requested to do so by the divisional board.
(2) This obligation shall not apply to:
(a) any person holding the title of reader or professor conferred in a recognition of distinction exercise;
(b) the holder of any professorship or readership who accepted appointment to that post before 1 October 1994 and whose contract of employment did not contain such an obligation.
19. The duties of heads of department shall be as determined from time to time by the People Committee, subject to any appropriate local supplementary provisions determined by each divisional board.
20. (1) Any allowances payable in respect of the duties and responsibilities of heads of department shall be as determined from time to time by the People Committee, subject to the approval of the Planning and Resource Allocation Committee of Council as to the financial implications of any proposed amendments.
(2) Allowances for responsibilities below the level of head of department shall be as determined by the relevant divisional board, subject to provisions as determined from time to time by the People Committee.
General provisions for electoral boards
21. Where the appointment to a professorship, readership, lecturership, or directorship is vested in an electoral board, the proceedings of the electoral board shall be subject to policy and practice as determined from time to time by Council on the recommendation of the People Committee.
22. (1) Before each appointment is made, the relevant previous detailed provisions in respect of the post shall be reviewed by the divisional board and the college concerned in the light of general policy and practice;
(2) changes to the detailed provisions for an individual post shall be subject to the approval of the General Purposes Committee of Council.
23. Electoral boards shall be composed as laid down in the detailed provisions for the post in question, on condition that in all cases (with the exception of the posts listed in regulation 24 below) they:
(1) shall be composed of not fewer than seven, or more than nine electors, unless Council shall determine otherwise;
(2) shall contain not fewer than two electors, at least one of whom must be nominated by the relevant faculty board or divisional board, who at the time the board meets are external persons, and who are not normally both from the same institution;
(3) in the case of clinical professorships, shall contain a person appointed by the body or bodies which may issue an honorary clinical contract or contracts to the professor;
(4) shall reflect in its composition the relevant provisions of the University's Equal Opportunities Policy and Race Equality Policy;
(5) shall contain the head of the division in which the post is held, or his or her nominee, unless on a particular occasion the head of division waives this right;
(6) shall contain the head of the college to which the post is allocated and one other member appointed by that college.
24. Electoral boards shall have the right to make appointments on their own authority, subject to policy and practice as determined from time to time by the People Committee, without the need for referral to any other university body.
25. Appointments made by electoral boards shall be directly to the retiring age, except:
(1) that Council has agreed (under the provisions of regulation 15 above) that a fixed-term appointment may be made for a period not exceeding ten years;
(2) in the case of the posts listed in Table 2 below.
Table 2: Electoral Board posts not tenable to the retiring age
- Grinfield Lecturership on the Septuaguint
- Harold Vyvyan Harmsworth Professorship of American History
- George Eastman Visiting Professorship
- Newton-Abraham Visiting Professorship
- Slade Professorship of Fine Art
- Ford's Lecturership in British History
- Professorship of Poetry
- Wilde Lecturership in Natural and Comparative Religion
- Speaker's Lecturership in Biblical Studies
- John Locke Lecturership in Philosophy
- James P.R. Lyell Readership in Bibliography
- O'Donnell Lecturership in Celtic Studies
26. The posts listed in Table 3 below shall not be subject to the provisions in paragraphs (1) and (2) of regulation 21 above, concerning the number of electors and the requirement for two to be external to Oxford, and their electors shall, unless it is provided otherwise by statute or regulation, hold office for five years, and shall be eligible for re-election thereafter.
Table 3: Posts not subject to the normal provisions for Electoral Boards
- Regius Professorships
- Professorships to which a canonry is attached
- Aldrichian Professorship of Medicine
- Harold Vyvyan Harmsworth Professorship of American History
- George Eastman Visiting Professorship
- Newton-Abraham Visiting Professorship
- Professorship of Poetry on the Foundation of Henry Birkhead
- Slade Professorship of Fine Art
- University Lecturership in Spanish
- James P.R. Lyell Readership in Bibliography
- John Locke Lecturership in Philosophy
- Ford's Lecturership in British History
- Grinfield Lecturership on the Septuaguint
- Romanes Lecturership
- Herbert Spencer Lecturership
- Speaker's Lecturership in Biblical Studies
- Wilde Lecturership in Natural and Comparative Religion
- Halley Lecturership
- Ratanbai Katrak Lecturership
- John Wilfred Jenkinson Memorial Lecturership
- Bampton Lecturership
- Sidney Ball Lecturership
- O'Donnell Lecturership in Celtic Studies
- Litchfield Lecturerships
- Cherwell-Simon Lecturership
- Cyril Foster Lecturership
- Estlin Carpenter Lecturership
- Hensley Henson Lecturership
- J.M. Gibson Lecturership
- Maurice Lubbock Lecturership
- Myres Memorial Lecturership
- Sir Basil Zaharoff Lecturership
- Taylorian Lecturership
- William Cohn Memorial Lecturership
- G.E. Blackman Lecturership
- Nellie Wallace Lecturership
- John French Memorial Lecturership