University of Oxford Council 13 May 2024, MCR, OUP, Walton Street, Oxford Unreserved Agenda |
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Agendum number |
Item and paper reference |
Purpose
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Quorum is set out in Council Regulations 13 of 2002 ‘Regulations for Council’ “A quorum is one third plus one of those members eligible to vote upon Council business (rounded to the nearest integer)”. There are currently 27 voting members of Council so quorum is 10. |
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140 |
Apologies for absence |
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141 |
Declaration of conflicts of interest [012-COUN-231030-P refers] Members of Council will be asked to declare any interest that could give rise to conflict in relation to any item on the agenda at the beginning of the item in question. All interests so disclosed will be recorded in the minutes of Council. If the chair of the meeting deems it appropriate, the member shall absent themselves from all or part of Council’s discussion of the matter. In accordance with the University’s Conflict of Interest Policy, Council is asked to note the information provided on the management of conflicts of interest in relation to Council business. |
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Committee governance |
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142
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Unreserved minutes of the meeting held on 22 April 2024
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Approval |
Confidential |
143
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Matters Arising from 11 March 2024 meeting of Council not otherwise on the agenda Access and Participation Plan |
Approval |
Internal |
Chair’s Unreserved Business |
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144
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Vice-Chancellor’s unreserved business and selected highlights Report on Chairs Action Taken – Oxford University Press and Hayes House |
Information |
Internal |
For approval |
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145
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General Purposes Committee report from 18 March 2024 and 29 April 2024 meetings.
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Approval |
Internal Public |
Items below this line are for receipt and/or approval, without discussion |
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For approval |
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146 |
General Purposes Committee report from 18 March 2024 and 29 April 2024 meeting |
Approval |
Internal |
147 |
Report from Finance Committee: Interim arrangements for property management for Court Place Gardens |
Approval |
Confidential |
148 |
PRAC Report: Space Allocation for New Radcliffe House
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Approval |
Internal |
For note |
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149 |
Vice-Chancellor’s Unreserved Business below the line
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To note |
Public |
150 |
Q2 Forecast |
To note |
Internal |
151 |
JRAAB Annual Report |
To note |
Internal |
Close by 14:30
Next full meeting of Council: 13:15 – 17:30, 17 June 2024 Items already on the agenda are listed below: Investment Committee Annual Report OUP Annual Report OUP Financial Statements Head of Division Annual Report – MPLS Collegiate University EDI Strategy Plan Vision Zero Working Group Strategic Review Professional Services Strategic Student Number Planning Annual Report – Head of GLAM Proctors and Assessor Demitting Address Annual Report Joint Committee on EDI Proctors Complaint Report CRDRF Annual Report
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Council, 13 May 2024 SSO
Information relating to an Ordinary Meeting of Oxford University Council
University of Oxford COUNCIL Minutes of the Unreserved Meeting held at 13:15 on 13 May 2024 in the MCR, OUP, Walton Street, Oxford |
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Present |
Professor Irene Tracy |
Vice-Chancellor (Chair) |
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Professor Thomas Adcock |
Senior Proctor |
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Professor Proochista Ariana |
Elected member of Congregation |
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Wendy Becker |
External member |
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Professor Ben Bollig |
Assessor |
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Professor Sir Rory Collins |
Elected member of Congregation |
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Professor Patricia Daley |
Elected member of Congregation (Teams) |
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Professor Cécile Fabre |
Elected member of Congregation |
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Tom Fletcher |
Elected member of Conference of Colleges |
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Dame Helen Ghosh |
Head of Conference of Colleges |
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Professor Nandini Gooptu |
Elected member of Congregation |
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Professor Patrick Grant |
Pro-Vice-Chancellor for Research, (Internal Vice-Chair) Co-opted member |
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Professor Daniel Grimley |
Head of Division (Humanities) |
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Charles Harman |
External member (External Vice-Chair) |
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Professor Richard Hobbs |
Elected member of Congregation |
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Nicholas Kroll |
External member |
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Professor Conall MacNiocall |
Junior Proctor |
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Sharmila Nebhrajani |
External member |
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Professor Jim Naismith |
Head of Division (Mathematical, Physical and Life Sciences) |
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Professor Timothy Power |
Head of Division (Social Sciences) |
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Professor Diego Sanchez-Ancochea |
Elected member of Congregation |
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Professor Alex Schekochihin |
Elected member of Congregation |
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Professor Gavin Screaton |
Head of Division (Medical Sciences) |
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Professor Sam Wolfe |
Elected member of Congregation |
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Professor Krina Zondervan |
Elected member of Congregation |
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Attending |
Gill Aitken |
Registrar (Teams) |
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Professor Alex Betts |
Local and Global Engagement Officer |
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Simon Boddie |
Chief Financial Officer |
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Elizabeth Botwright |
Head of the Vice-Chancellor’s Office |
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James Colman |
Director of Public Affairs |
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Dr Stephen Conway |
Interim Deputy Registrar |
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Sarah Cowburn |
Senior Assistant Registrar (Governance) |
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Liesl Elder |
Chief Development and Alumni Engagement Officer |
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Danial Hussain |
President Oxford University Student’s Union |
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Dr Markos Koumaditis |
HR Director |
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Andrew Mackie |
Director of Legal Services and General Counsel (from item 144) |
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Lara McCarthy |
Head of Governance |
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Richard Ovenden |
Head of GLAM |
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Professor David Prout |
Pro-Vice-Chancellor (Planning and Resources) |
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Professor Tim Soutphommasane |
Chief Diversity Officer |
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Professor Anne Trefethen |
Pro-Vice-Chancellor (People + Digital) |
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Professor Martin Williams |
Pro-Vice-Chancellor (Education) |
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Antony Willott |
Director of Planning and Council Secretariat |
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Dr Hilary Wynne |
Early Career Researcher |
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Minute |
Item |
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140 |
Apologies for absence Professor Chas Bountra (Pro-Vice-Chancellor (Innovation)), Sir Chris Deverell (External member), Professor Sir Charles Godfray, Nicholas Harris (VP PG Education and Access) and Jennifer Lynam (VP UG Education and Access) |
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141 |
Declarations of Interest (012-COUN-231030-P refers) No new declarations were made. |
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Committee Governance |
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142 |
Unreserved minutes of the meeting held on 22 April 2024 142-COUN-240513-C DECISION: Council approved the unreserved minutes of the meeting held on 11 March 2024. |
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143 Lara
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Matters Arising from 11 March 2024 meeting of Council not otherwise on the agenda (previously 102-COUN-240311-C) Access and Participation Plan (APP) The Pro-Vice-Chancellor (Education) introduced this item reminding Council that the first draft of the APP had been discussed at the February 2024 Council meeting. The APP was an Office for Students (OfS) requirement that just looked at UK (home) undergraduate students and would cover the period from October 2025 to September 2029. The format was set by the OfS and the paperwork in front of Council would require further grouping and formatting. There were a number of interventions occurring across the collegiate University, involving local schools that the wider public should be made aware of. Council agreed that the work being done was impressive. Council also agreed that it would be good to have a broader conversation about postgraduate and international student access, and that this might be framed around consideration of the Graduate Access and Recruitment Strategy which is currently in development. DECISIONS: Council:
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Chair’s Unreserved Business |
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144 |
Vice-Chancellor’s unreserved business and selected highlights Report on Chairs Action Taken– Oxford University Press and Hayes House The Vice-Chancellor reported that she had taken action on behalf of Council to expedite putting to Congregation a resolution on a space allocation to the Finance Division. In order to save money on rent and improve space efficiency, the University intended to surrender early its leases at Beaver House (ground floor currently occupied by the Finance Division) and to use available space within OUP as decant space for the Finance Division. The initial period of the allocation would be approximately three years from 16 September 2024. The Chief Financial Officer confirmed that this was a very positive move in terms of University finances and space efficiency objectives. Other business
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For approval |
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145
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General Purposes Committee report from 18 March 2024 and 29 April 2024 meetings.
DECISIONS:
Council voted: 2 abstentions, 3 against and 19 for
Bodley’s Librarian introduced this item, explaining that an amendment was proposed to part B of Statute XVI (intellectual property) to incorporate ‘rights retention’. Rights retention was a legal mechanism that supported the University of Oxford’s preference for the ‘green’ (or self-archiving) route to open access. It would support the University’s strategic approach to open access publication by enabling immediate open access of author-accepted manuscripts of journal articles and conference proceedings. It also allowed researchers to comply with their funders’ open access policies where they required immediate open access publication of journal articles and conference proceedings, but where the chosen journal did not provide a compliant route, or there was no funding to pay for open access publication charges. A growing number of Russell Group HEIs already had rights retention established in their policy frameworks and, at Oxford, it was now proposed to move forward from the pilot stage (which had been an opt-in approach, launched in January 2023) into implementation where researchers would have the option to ‘opt out’ of rights retention applying to individual works. The potential risks to publishers were mitigated by the broad approach being taken across the sector. Council was supportive of the proposals. The Head of the MPLS Division thanked Bodley’s Librarian for the engagement with his division. DECISION: Council approved the proposed changes to Statute XVI Property, Contracts, and Trusts. |
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Items below this line were for receipt and/or approval, without discussion |
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For Approval |
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146 |
General Purposes Committee report from 18 March 2024 and 29 April 2024 meeting 146-COUN-240513-I DECISIONS: Council:
Council approved changes to:
Council Regulations 19 of 2002, concerning regulations of Faculty Boards (see Annex G |
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147 |
Report from Finance Committee: Interim arrangements for property management for Court Place Gardens 147-COUN-240513-C DECISIONS: Council:
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148 |
PRAC Report: Space Allocation for New Radcliffe House 148-COUN-240513-I DECISION: Council approved (for onward referral to Congregation for approval) the extension of an allocation of approximately 2,118 sqm NUA within New Radcliffe House (building 553) to the Department of Experimental Psychology, for a period of approximately five months, 21 April 2025, until 30 September 2025, or until relocation to the Life and Mind Building (building 269). |
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To note |
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149 |
Vice-Chancellor’s Unreserved Business below the line 149-COUN-240513-P DECISION: Council noted the report. |
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150 |
Q2 Forecast 150-COUN-240513-I DECISION: Council noted the Q2 forecast noting in particular the impact of the reduced pension contributions. |
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151 |
JRAAB Annual Report 151-COUN-240513-I DECISION: Council approved the JRAM allocations. |
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Next full meeting of Council: 13:15 – 17:30, 13 May 2024 Items already on the agenda are listed below: Investment Committee Annual Report OUP Annual Report OUP Financial Statements Head of Division Annual Report – MPLS Collegiate University EDI Strategy Plan Vision Zero Working Group Strategic Review Professional Services Strategic Student Number Planning Annual Report – Head of GLAM Proctors and Assessor Demitting Address Annual Report Joint Committee on EDI Proctors Complaint Report CRDRF Annual Report |