Vacancy
One member of Congregation elected by Congregation to serve until the start of MT 2025 [vice Roscoe Hastings]
General Information about this constituency
This constituency is comprised of five members of Congregation elected by Congregation. This means that only members of Congregation are eligible to nominate a candidate, vote, or stand for election. Nominations from a diverse range of eligible Congregation members are encouraged, particularly those from underrepresented groups.
The full term of office is three years (or less, when a by-election is held to fill the residue of the term of office for an elected member who is standing down early).
The Prevent Steering Group is responsible for: (i) ensuring that appropriate policies and practices are in place to comply with the Prevent Duty guidance in a risk-based, proportionate manner; (ii) monitoring the University’s implementation of the Prevent Duty; and (iii) advising Council on the implementation of the Prevent Duty, such that Council is able to comply with the requirements of the monitoring authority (Office for Students). The Steering Group is currently chaired by the University Registrar and comprised of representatives from the academic divisions, elected members of Congregation, UAS and the Oxford University Student Union. Meetings are held in Michaelmas and Trinity terms and usually last for around one hour.
The terms of reference and membership are set out at https://compliance.admin. ox.ac.uk/prevent/steering-group.
For further information, please contact the Secretary (sarah.cowburn@admin.ox.ac.uk).
General Notes
The elections on 8 June 2023 will be conducted electronically.
Nominations
Hard copies of nomination forms will not be processed. Nominations must be made on an official nomination form. Completed nomination forms must be sent as an email attachment to the Elections Office by 4pm on Thursday, 11 May. Please ensure that the nominators listed in section D are also copied into the email when the nomination form is submitted, as this will act as verification of the nomination in lieu of supplying original signatures.
General requirements and eligibility
All candidates are asked to note the general requirements which apply to all committee members, as set out in Council Regulations 14 of 2002 (General Regulations of Council for Committees). Current members seeking re-election are also asked to check for specific restrictions on consecutive service. For further information, please see the eligibility and amendments to nominations sections within the Information about University elections pages of the Elections website.
Candidate’s statement
Candidates are invited to include with their nomination forms a written statement of no more than 250 words, setting out their reasons for standing and qualifications for the office being sought. In the event of a contested election, these statements will be published both online and in the Gazette.
Contested elections
In the event of a contested election, the successful candidates will be determined by an electronic ballot. An email with further instructions will be sent to eligible voters on Wednesday 24 May, using the email addresses provided in the electronic register of Congregation (NB with few exceptions, notably clinical staff, this will be the work address ending ‘ox. ac.uk’). Candidates’ statements will also be published in the Gazette dated 25 May. Voters may wish to read these statements before completing their electronic vote. The voting period will close at 4pm on 8 June.
Uncontested elections
If the number of nominations received by the closing date is no more than sufficient to fill the vacancies, the candidates nominated shall be deemed to be duly elected as of the close of the nomination period on Thursday, 11 May. When required, places will be allocated according to academic standing, as defined in Council Regulations 22 of 2002, Part 2: Academic Precedence and Standing. If the number of nominations received by the closing date is less than sufficient to fill the vacancies, those candidates nominated will be deemed elected unopposed, and the remaining vacancies will lapse, in which case, in accordance with the regulations, the places must remain vacant until appointments are made jointly by the Vice-Chancellor and Proctors.
Period of office
All vacancies are from the beginning of MT 2023 unless otherwise stated. In accordance with Congregation Regulations 2 of 2002, in any election where vacancies are to be filled for periods of different length, the elected candidates shall hold office so that the tenure of those who receive more votes shall be longer than that of those who receive fewer votes; but if the election is uncontested or if two candidates receive the same number of votes, the candidate senior in academic standing shall hold office for the longer period.
Further information
For further information, please contact the Elections Office (elections.office@ admin.ox.ac.uk).
