General Information about Elections by Congregation

The Elections Office conducts elections by Congregation to about 150 places on Council, Committees reporting to Council, other University committees and bodies, and Divisional and Faculty Boards

This page contains information about Congregation, University bodies with representatives elected by Congregation, and links to the legislation governing these elections.

What is Congregation?

Congregation is the sovereign body of the University. For more information visit our Congregation section.

The functions and powers, definition of membership and procedure of business, of Congregation are set out in:

Further information on the history and an overview of the University's governance arrangements can be found here.

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These are elections to places on University bodies (or to offices, such as the Public Orator) where the eligibility to vote is defined by membership of Congregation. With very few exceptions, eligibility to stand as a candidate is also defined by membership of Congregation. In some cases, such as the election of the Public Orator or the Benefices Delegates, eligibility to stand as a candidate is open to all members of Convocation but only members of Congregation are entitled to vote. In other cases, for example, in elections to Divisional or Faculty boards, the eligibility to participate is restricted to a sub-set of Congregation (i.e. membership of one or more faculties, sub-faculties or divisions).

Eligibility to participate in an election by Congregation is checked against the electronic register of Congregation, which is managed by the Congregation Membership Administrator, Planning and Council Secretariat.

The composition of each University body is determined by the University legislation and will change if the legislation is changed. As of TT 2026, there are over 100 places elected by Congregation on the following bodies:

  • Council of the University
  • Visitors of the Ashmolean Museum
  • Audit and Scrutiny Committee
  • Delegacy for Nomination of Candidates for Ecclesiastical Benefices (Benefices Delegacy)
  • Buildings and Estates Subcommittee
  • Curators of the University Libraries
  • Delegacy for Military Instruction
  • Nominations Committee
  • Curators of the University Parks
  • Committee for the Nomination of Select Preachers
  • Curators of the Sheldonian Theatre
  • Ethical Investment Representations Review Subcommittee
  • Nominating Committee for the Vice-Chancellorship
  • Visitatorial Board Panel
  • Pool for Constituting Panels convened under Statute XII, Parts B, D and H

Divisional Boards:

  • Mathematical, Physical and Life Sciences Board
  • Medical Sciences Board
  • Social Sciences Board

Faculty Boards:

  • Asian and Middle Eastern Studies, Board of the Faculty of
  • Classics, Board of the Faculty of
  • English Language and Literature, Board of the Faculty of
  • History, Board of the Faculty of
  • Law, Board of the Faculty of
  • Linguistics, Philology, and Phonetics, Board of the Faculty of
  • Medieval and Modern Languages and Literatures, Board of the Faculty of 
  • Music, Board of the Faculty of
  • Philosophy, Board of the Faculty of

The terms of reference for each body will be set out in the University Statutes and Regulations, which can be searched on-line.

Planning and Council Secretariat has an index page of Committees reporting to Council with links to both the current membership and the legislation relevant to remit, composition and related matters for each committee.

The composition of individual bodies (including constituencies of elected members), and electoral procedures are set out in the University Statutes and Regulations.

Election procedures are set out in:

General eligibility criteria which apply to all members of committees are found in:

There are three types of eligibility to participate in an election by Congregation:

  • as a candidate, nominated to stand for election;
  • as a nominator, formally nominating someone else to stand for election; and
  • as a voter.

Candidates and nominators are also eligible to vote in the election in which they hold these roles. However, a candidate cannot nominate himself or herself for election (the minimum number of nominators is 4and the maximum is 10, excluding the candidate). A nominator may only nominate a candidate for election if he or she is also eligible to vote in that election (i.e. you may not nominate a candidate if you are not eligible to vote in that election).

A candidate may not be nominated to more than one constituency on the same committee at the same time. This is a long-standing practice because of the difficulties that could occur if a candidate were to stand in more than one category – on the one hand, a candidate might split their own vote (and not be elected to either place) or, on the other, be elected to both positions.

The specific requirements of each election, as set out in the legislation pertaining to the body, are published in the notice of vacancy for election. Some example texts are given in the table below:

Example text (from the notice of vacancy)

Who is eligible to be a...Candidate

... Nominator

... Voter

"a member of Congregation elected by and from Congregation"

Open to all members of Congregation who meet the general requirements of all committee members (i.e. they are postholders and, if seeking re-election, they have not exceeded the maximum number of consecutive terms of office: see additional eligibility criteria below)

Open to all members of Congregation

Open to all members of Congregation

"a member of Congregation elected by Congregation from members of the faculties in the Divisions of Humanities and of Social Sciences"

Open to members of the named divisions only who meet the general requirements of all committee members (see below)

Open to all members of Congregation

Open to all members of Congregation

"a person elected by and from among the members of the division of Humanities"

Open to members of the named division only who meet the general requirements of all committee members (see below)

Open to members of the named division only

Open to members of the named division only

"a person elected by and from among the members of the Faculty of Philosophy"

Open to members of the named faculty only who meet the general requirements of all committee members (see below)

Open to members of the named faculty only

Open to members of the named faculty only

"one member of Convocation, elected by Congregation"

Open to all members of Convocation (n.b. in the case of election to a University body, who also meet the general requirements of all committee members - see below)

Open to all members of Congregation

Open to all members of Congregation

In addition to the specific requirements published in the notice of vacancies, prospective candidates are also asked to note the following general requirements (with respect to consecutive terms of office) which apply to all committee members, as set out in

Council Regulations 14 of 2002 (Part 2: General Regulations of Council for Committees):

(4) In the absence of provision in these regulations or Council Regulations 15 of 2002 to the contrary, appointed, elected, co-opted and student members shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(5) In the absence of provision to the contrary, an appointed, elected, co-opted or student member of a committee of Council, who has served two consecutive full terms of office under regulation (4) above, shall not be eligible to serve as an appointed, elected, co-opted or student member of that committee until a full term of office on that committee has passed from the end of his or her period of service.

(6) Notwithstanding regulations (4) and (5) above, in the case of appointed, co-opted and student members, the General Purposes Committee of Council or, in cases falling within the People Committee's delegated authority or cases concerning the membership of the General Purposes Committee, the Chair of the People Committee, may determine that one further consecutive period is permitted in an individual case.

Similar limitations on consecutive terms of office may be found in the legislation governing individual bodies. Candidates who wish to stand for re-election are asked to check the relevant legislation to ascertain whether or not they are eligible to stand.

With respect to these elections, it will not be practicable for GPC to make a determination of eligibility prior to the close of the nomination period because the timing of election deadlines (as set out in the legislation governing elections by Congregation - see above) will conflict with GPC meeting dates.

All candidates are therefore asked to confirm their eligibility to serve (under the University legislation) as part of the declaration on the official nomination form. 

Contact the Elections Officer

For further information, please email the Elections Office.

University of Oxford elections

For general information on the election(s) to a specific committee see this list

or, select the constituency from the list below

Useful links