Council Regulations 2 of 2004

1.1. There shall be a Benefices Delegacy consisting of:

(1) the Vice-Chancellor;

(2), (3)  the Proctors;

(4) the Assessor;

(5) the Regius Professor of Divinity;

(6) the Lady Margaret Professor of Divinity;

(7)-(10)  four members of Convocation, who shall be elected by Congregation and whose period of office shall be six years.

1.2. (1) Of the elected members, two shall vacate office every three years.

(2) No person who has been an elected member for the full period shall be re-eligible until after the expiry of two years.

1.3. Whenever the University becomes entitled to exercise the right of presentation to a vacant benefice, the delegacy shall have power, subject to the approval of Council, to select the priest to be offered presentation.

1.4. (1) The delegacy shall advise the Vice-Chancellor from time to time on the appointment of suitable persons to act as representatives of the University in connection with the exercise of rights of presentation, as required by section 8 of the Patronage (Benefices) Measure 1986.

(2) After taking into account the advice of the delegacy, the Vice-Chancellor shall have power to appoint, or to authorise the appointment of, those representatives when required.

(3) After accepting appointment in respect of a particular vacancy in a benefice, the University's representative shall, in connection with the exercise of the right of presentation to the benefice concerned, discharge on the University's behalf the functions of a registered patron so far as is required by the Measure.

(4) The delegacy shall offer to those representatives such guidance as it judges appropriate on the discharge of the functions assigned to them.

1.5. The Vice-Chancellor shall have power, whenever the consent or concurrence of the University is required as patron of a benefice, to give that consent or express that concurrence on behalf of, or in the name of, the University.

Amended on 11 January 2007, 16 February 2012, 21 June 2012, 26 September 2013 (Gazette, Vol.144, p.2), 13 July 2018 (Gazette, Vol.148, p.554, 28 June 2018), 14 June 2019 (Gazette, Vol.149, p.496, 30 May 2019), 9 August 2019 (Gazette, Vol. 149, p. 635, 25 July 2019), 3 June 2022 (Gazette, Vol 152, p. 380, 19 May 2022) and 15 July 2022 (Gazette, Vol.152, p. 457, 30 June 2022)

2.1. There shall be a Clubs Committee consisting of:

(1) the Assessor, who shall chair the committee;

(2) the Assessor-elect;

(3) the Director of Sport;

(4) a member of Congregation, being a Senior Treasurer of Amalgamated Clubs, appointed by the Conference of Colleges;

(5) a student member representative appointed by the Oxford University Student Union;

(6), (7) two resident student members, being the president, secretary or treasurer of two different non-sports clubs or publications registered with the Proctors, appointed by the Clubs Committee.

2.2. The period of office for the member appointed under regulation 2.1. (4) above shall be three years, and that for the members appointed under regulation 2.1. (5)-(7) shall be one year.

2.3. Members appointed under regulation 2.1 (4)–(7) above shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

2.4. Notwithstanding regulation 2.3 above, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

2.5. The committee may co-opt not more than one other person, who shall hold office for a period to be determined by the committee.

2.6. The committee shall:

(1) operate a scheme to provide assistance for university clubs, societies, and publications, and in particular to receive and decide applications for financial assistance from university clubs, societies, and publications;

(2) have the power to require those clubs, societies, and publications to satisfy such conditions as it may from time to time determine as a precondition of any assistance granted under paragraph (1) above, and have the further power to take such steps as may be necessary to satisfy itself that any grants so made have been applied in accordance with any conditions laid down;

(3) have power to provide and administer a Clubs Central Office, and appoint secretarial and clerical staff, and, subject to the concurrence of Council, determine their conditions of service;

(4) be responsible for the expenditure of all moneys allocated to the committee;

(5) consider questions concerning clubs, societies, and publications referred to it by any university body and generally advise on all such matters.

2.7. The Chief Financial Officer and Secretary of the Chest may receive contributions from the colleges, societies, Permanent Private Halls, and other institutions designated by Council by regulation as being permitted to present candidates for matriculation and, subject to the consent of Council, from any other persons, or bodies of persons, these funds to be applied for the purposes of the committee; and the committee may charge such fees to members of the University using the services provided under its auspices as it shall think fit.

2.8. The Committee shall make a brief annual report to the General Purposes Committee of Council, for subsequent publication in the University Gazette for the information of members of Congregation.

Amended on 17 November 2005, 4 May 2006, 7 June 2007, 30 July 2009 (date of effect 1 October 2009), 16 February 2012, 21 June 2012, 1 August 2016 (Gazette, Vol. 146, p. 692, 7 July 2016), 1 October 2021 (Gazette, Vol.151, p.431, 27 May 2021), 1 August 2022 (Gazette, Vol. 152, p.383, 19 May 2022) and 25 November 2022 (Gazette, Vol.153, p.104-105, 10 November 2022)

This part was deleted by Council with effect from 23 June 2017 (Gazette, Vol.147, p.550, 8 June 2017) and reinstated with effect from 15 October 2019 (Gazette, Vol.150, 17 October 2019).

3.1. There shall be a Committee for the Language Centre, consisting of:

(1) the Pro-Vice-Chancellor (Education), or their nominee, who shall chair the committee;

(2), (3) two people appointed by the Humanities Board (one of whom being normally a member of the Faculty of Medieval and Modern Languages);

(4) a person appointed by the Mathematical, Physical and Life Sciences Board;

(5) a person appointed by the Medical Sciences Board;

(6), (7) two people appointed by the Social Sciences Board;

(8) a person appointed by the Continuing Education Strategic Management Board;

(9) a person appointed by the Conference of Colleges (being normally a member of Senior Tutors’ Committee or Graduate Committee);

(10) a person appointed by the Curators of the University Libraries;

(11), (12) two external members aligned with the centre’s constituent parts appointed by Education Committee;

(13) the Director of the Language Centre;

(14) the Director of the Centre for Teaching and Learning or their nominee; (15) a student member appointed by the Council of Oxford University Student Union.

3.2. The period of office for the members under regulation 3.1 (2)-(12) above shall be three years, and that for the members under regulation 3.1 (15) shall be one year.

3.3. Members appointed under regulation 3.1 (2)–(12) and 3.1 (15) above shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

3.4. Notwithstanding regulation 3.3 above, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

3.5. The committee shall have power to co-opt up to three additional members, who shall hold office for periods to be fixed by the committee.

3.6 The committee shall, subject to plans, policies and guidelines set by Council and its committees, have the following functions and powers, together with such other functions and powers as may be assigned to it by Education Committee:

(1) The committee shall exercise oversight of and advise on the strategic direction of the Language Centre, including the development of a five-year strategic plan and mission statement for the centre which shall be presented for approval by the Education Committee of Council;

(2) The committee shall oversee and advise on the educational courses’ portfolio offered by the Language Centre to ensure that provision is consistent with the five-year strategic plan and the University’s expectations with regards to quality;

(3) The committee shall oversee applications for external accreditation of courses offered by the Language Centre and the compliance of the Language Centre with the requirements set out for external accreditation;

(4) The committee shall consider and advise the Planning and Resource Allocation Committee of Council through Education Committee on the funding requirements of the centre in accordance with the five-year strategic plan;

(5) The committee shall advise the University on the appointment to the post of Director of the Language Centre; and

(6) The committee shall make an annual report to the Education Committee of Council on the activities of the committee and of the Language Centre in the preceding academic year, which shall include measurement against the centre’s agreed five-year strategic plan.

3.7. No student member shall be present for the discussion of, or receive the papers or minutes relating to, reserved business as defined in regulation 7 of the Regulations for Council.

Amended on 16 February 2012, 21 June 2012, 3 March 2017 (Gazette, Vol. 147, p276-277, 16 February 2017) and 1 March 2019 (Gazette, Vol.149, p.291, 14 February 2019).

4.1. The Maison Française shall be recognised by the University

(1) as a centre for the exchange of information on matters of learning and scholarship pertaining to France, the French-speaking world, and their European context, and for the support of projects undertaken in collaboration with researchers in, or from, France;

(2) as an academic centre for information required by members of the University who are engaged on French studies, or who desire to visit France, or work in collaboration with colleagues based in France, in connection with their studies in any discipline;

(3) as a centre to which French academics and students may resort for the furtherance of their research and studies in the context of the University of Oxford.

4.2. Council shall appoint three members of Congregation, one of whom shall be the Marshal Foch Professor of French Literature, to represent the University on the Paris Committee, which is established by the relevant authorities in Paris to appoint the Director of the Maison, and to control the activities of the Maison.

4.3. Council shall approve two further appointments to the Paris Committee made by the University.

4.4. There shall be an Oxford Committee

(1) to be answerable to the University for the conduct of the Maison;

(2) to advise the Director on relations between the Maison and the University, to assist him or her in establishing the programme of activities at the Maison, and to ensure the association of French graduates and other French academic visitors with the colleges, departments and faculties of the University;

(3) to consult when necessary with the Paris Committee in order to ensure that the policy laid down by that Committee shall be in harmony with the policy and regulations of the University;

(4) to make grants to the Maison out of funds deposited for the purpose with the Central Administration.

4.5. This committee shall be composed of twelve (12) members as follows:

(1) The Vice-Chancellor (or representative);

(2) The Director of the Maison;

(3)-(5) Three members of Congregation appointed by Council, at least one of whom is appointed from the Humanities Division and two of whom shall be among the three persons appointed under regulation 4.2 above;

(6)-(8) Three members appointed by the Board of the Faculty of Medieval and Modern Languages, one of whom shall be the Marshal Foch Professor of French Literature, who will also serve on the Paris Committee;

(9)-(12) Four members, one appointed by each of the University's divisions.

The appointed members of the committee shall hold office for three years.

Appointed members shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. Notwithstanding this, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

4.6. The committee shall refer such matters as it considers necessary to the General Purposes Committee of Council.

Amended on 4 May 2006, 16 February 2012, 21 June 2012 and 22 November 2012 (Gazette, Vol. 143, p. 177, 22 November 2012; Vol. 146, p. 254, 28 January 2016)

5.1. There shall be a Delegacy for Military Instruction consisting of;

(1) the Vice-Chancellor;

(2), (3) the Proctors;

(4) the Assessor;

(5) the Commanding Officer of the Oxford University Officers Training Corps (or his or her representative);

(6) an officer nominated by the Commanding Officer of the Oxford University Officers Training Corps;

(7) the Officer Commanding the University Air Squadron (or his or her representative);

(8) the Officer in Charge of the University Royal Naval Unit (or his or her representative);

(9) the Chichele Professor of the History of War;

(10) an external member appointed by the Admiralty Board of the Defence Council;

(11) an external member appointed by the Army Board of the Defence Council;

(12) an external member appointed by the Air Force Board of the Defence Council;

(13) an external member appointed by the Principal of the Royal Agricultural College, Cirencester;

(14)-(19) six members of Convocation elected as provided in regulation 5.3. below;

(20) an external member appointed by the Vice-Chancellor of Oxford Brookes University;

(21) an external member appointed by the Vice-Chancellor of the University of Reading.

5.2. The delegacy shall have power to co-opt up to five persons as additional members of the delegacy, whose period of office shall be two years, and who may serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

5.3. (1) Of the six elected members of Convocation one shall be elected by Congregation, one by Council and one each by the Boards of the Humanities, Mathematical, Physical and Life Sciences, Medical Sciences, and Social Sciences Divisions.

(2) Their period of office shall be four years, and they shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. One or two shall vacate office every year.

(3) The period of office for the members under regulation 5.1 (6), (10)–(13), (20) and (21) above shall be four years and they shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(4) Notwithstanding regulations 5.2 and 5.3 (3) above, in the case of appointed and co-opted members the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

5.4. The duties of the delegates shall be:

(1) to elect, subject to the approval of the Vice-Chancellor, one of the members of the delegacy as chairman, who shall serve for a period of three years with the possibility of renewal;

(2) to elect one of the members of the delegacy as deputy chairman, and one as secretary;

(3) to oversee the training and other activities of the student members of the Oxford University Officers Training Corps, the University Air Squadron, and the University Royal Naval Unit;

(4) to facilitate the relationships between the universities whose members participate in cadet programmes and representatives of the armed forces in the Oxford University Officers Training Corps, the University Air Squadron, and the University Royal Naval Unit, and other organisations concerned with military education;

(5) to promote mutual understanding between the universities and the armed forces.

5.5. The delegates shall have power:

(1) to receive and administer sums contributed for the promotion of military studies in the University;

(2) to make and vary from time to time standing orders for carrying out the provisions of these regulations.

Amended on 2 June 2011 (date of effect 1 October 2011), 16 February 2012, 21 June 2012, 21 November 2014 (Gazette, Vol. 145, p. 112-114, 6 November 2014), 23 June 2016 (Gazette, Vol. 146, p. 612, 9 June 2016) and 9 August 2019 (Gazette, Vol. 149, p. 635, 25 July 2019)

6.1. There shall be a Committee for the Proctors’ Office consisting of:

(1) one member of Congregation with appropriate skills and experience appointed by the General Purposes Committee of Council who shall chair the committee;

(2), (3) the Proctors;

(4) the Assessor;

(5), (6) two members of college or society governing bodies appointed by the Conference of Colleges;

(7) one member appointed by the General Purposes Committee of Council, after consultation with the head of each division;

(8) one sabbatical trustee of Oxford University Student Union.

6.2. The members appointed under regulation 6.1 (1) and (5)–(7) above shall hold office for five years and shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. Notwithstanding this, the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

6.3. In appointing the members at regulation 6.1 (5)–(7) above, the Conference of Colleges and the General Purposes Committee of Council shall always ensure that the members have the relevant skills and experience to provide an appropriate balance between (i) departmental or divisional and college representation; and (ii) undergraduate and graduate representation.

6.4. The student member representative appointed under regulation 6.1 (8) above shall serve for one year, and shall be eligible for reappointment. The participation by the student member in the business of the committee shall be subject to the same conditions as are prescribed for the student member representatives at meetings of Council under regulations 4–10 of Council Regulations 13 of 2002.

6.5. The Clerk to the Proctors shall be in attendance at meetings of the committee and shall act as secretary.

6.6. The committee shall meet not less than twice a year. Normally the two meetings shall be held at fixed times set in advance in the annual calendar.

6.7. The committee shall:

(1) provide strategic oversight of the work of the Proctors’ Office, ensuring it adequately supports the Proctors and the Assessor in carrying out their duties effectively and with autonomy;

(2) provide support and advice to the Proctors’ Office as necessary;

(3) advocate on behalf of the Proctors’ Office within the University; and

(4) be available for informal consultation by the Proctors.

6.8. The committee shall be responsible for:

(1) the appointment of the Clerk to the Proctors, who shall be responsible under the Proctors for supervising and directing the staff of the office except for those members of staff, including the Proctors’ Officers, for whom responsibility is allocated by the Proctors to the University Marshal; and

(2) the general oversight of budgeting for the Proctors’ Office and expenditure within it, including the costs of the Proctors’ Officers.

6.9. The committee shall make a brief annual report to the General Purposes Committee of Council on the matters considered by the committee during the year.

Amended on 28 April 2005, 12 November 2009, 16 February 2012, 21 June 2012, 15 October 2013 (Gazette, Vol. 144, p. 82, 17 October 2013), 3 March 2017 (Gazette, Vol. 147, p276-277, 16 February 2017), 26 November 2021 (Gazette, Vol.152, p.108, 11 November 2021) and 31 May 2024 (Gazette, Vol. 154, pp. 438-9, 16 May 2024). 

7.1. There shall be a Committee for the Ruskin School of Art consisting of:

(1) the Head of the Ruskin School of Art, who shall chair the committee;

(2) one person appointed by the Humanities Board;

(3)–(13) up to twelve persons holding the post of Professor or Associate Professor in the Ruskin School of Art;

(14) a person appointed by the Committee of Senior Tutors.

7.2. (1) The committee may co-opt not more than five persons as additional members.

(2) The period of office for appointed, and co-opted members shall be three years, and no appointed or co-opted member shall serve more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

(3) Notwithstanding regulation (2) above, in the case of appointed and co-opted members the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

7.3. The committee shall have the function and powers of a board of a faculty as defined in Council Regulations 19 of 2002, regulation 2, in respect of the Ruskin School and the Study of Art in the University.

7.4. Student members shall be represented at meetings of the committee by:

(1)–(2) two persons appointed by the Ruskin School Undergraduate Joint Consultative Committee from among its own members;

(3)–(4) two persons, studying for the degree of Master of Fine Art, appointed by the Master of Fine Art members of the Ruskin School Graduate Joint Consultative Committee from among its own members;

(5)–(6) two persons, studying for the degree of DPhil in Fine Art, appointed by the DPhil members of the Ruskin School Graduate Joint Consultative Committee from among its own members.

7.5. The student members shall:

(1) serve for one year, and shall be eligible for re-election if they remain members of the Ruskin School Undergraduate or Graduate Joint Consultative Committee;

(2) be entitled to speak at meetings of the committee but not to vote;

(3) respect the conventions of the committee as set out in its standing orders.

7.6. (1) No student member shall be present for the discussion of reserved business as defined in regulation 7.(2) of the Regulations for Council.

(2) The student members shall receive the full committee agenda paper but not the papers or minutes relating to reserved business.

7.7. The Committee shall report termly to the Humanities Board.

Amended on 16 February 2012, 21 June 2012, 21 December 2012, 3 March 2017 (Gazette, Vol. 147, p276-277, 16 February 2017) and 4 March 2022 (Gazette, Vol. 152, p.216, 17 February 2022)

8.1. There shall be Curators of the Sheldonian Theatre consisting of:

(1) the Vice-Chancellor or a member of Congregation appointed by the Vice-Chancellor who shall act as chair;

(2), (3) the Proctors;

(4) the Assessor;

(5)–(7) three members of Congregation elected by Congregation, whose period of office shall be four years, and who shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

8.2. The curators may co-opt not more than two persons as additional members for such periods as they think fit.

8.3. The curators shall:

(1) have charge of the theatre and its precincts, and make provision for its lighting, warming, water-supply, and cleaning; and

(2) make arrangements for the conduct of the business at the Encaenia.

8.4. (1) The Vice-Chancellor shall have power to hold Congregations and Convocations in the theatre, when he or she thinks fit, and to grant the use of the building for any academical purposes.

(2) Applications for its use for other purposes shall be referred to the curators.

8.5. For the purposes outlined in 8.3 and 8.4 above, the curators will:

(1) have oversight of the financial management of the theatre;

(2) ensure that the theatre is run in a cost-effective manner and in the best interests of the University; and

(3) ensure that any income derived from events or services is reinvested in the theatre.

8.6. The curators shall report to Council's General Purposes Committee as needed.

Amended on 21 September 2006, 16 February 2012, 21 June 2012, and 20 March 2015 (Gazette, Vol. 145, p. 396-399, 5 March 2015)

9.1 The University Club shall be a social and recreational facility principally for University staff and graduate students. The Club will offer social, catering and recreational facilities to its members and their guests, with particular reference to those members who do not have access to college facilities. It will aim to provide an environment in which all members can interact both socially and professionally, regardless of institution, employment grade or college affiliation.

9.2 Admission to membership of the Club shall be open to the following classes of persons:

(1) members of the University engaged within the University in advanced study or research, in teaching or in administration;

(2) employees of the University and those of Recognised Independent Centres;

(3) visitors, whether members of the University or not, who are temporarily in residence at Oxford for the purpose of advanced study or research in the University;

(4) persons registered as graduate students of the University; and

(5) other persons at the discretion of the Forum.

9.3 Consultation with interested parties will be through a Forum, the purpose of which will be to ensure engagement and communication.

9.4 The membership of the Forum shall include:

(1) the Director of Sport (or his or her nominee);

(2) the Director of Human Resources (or his or her or nominee);

(3) the General Manager of the University Club;

(4) the Head or Deputy Head of Strategic Facilities Management (Estates Services); and

(5) representative members of the University Club, including sporting facilities and clubs.

9.5 Others may be invited to attend meetings at the discretion of the Forum.

9.6 Day-to-day management and direction of the Club will be the responsibility of Estates Services.

9.7 Estates Services shall submit an annual report to the Director of Human Resources.

Amended on 16 February 2012, 21 June 2012, 14 July 2005 (Gazette, Vol. 143, p. 2, 20 September 2012), 26 September 2013 (Gazette, Vol. 144, p. 2), 23 June 2017 (Gazette Vol.147, p550, 8 June 2017), 5 June 2020 (Gazette, Vol.150, p.406, 21 May 2020) and 4 March 2022 (Gazette, Vol. 152, p.216-217, 17 February 2022).

10.1. There shall be Curators of the University Parks consisting of:

(1) the Vice-Chancellor, or a member of Congregation appointed by the Vice-Chancellor who shall act as chair;

(2), (3)  the Proctors;

(4) the Assessor;

(5) the chair of the Buildings and Estates Subcommittee (or another member of the subcommittee nominated by its chair);

(6), (7)  two persons elected by Congregation;

(8), (9)  two persons appointed by Council;

(10) an Oxford Student Union sabbatical officer appointed by the Oxford Student Union;

(11) a representative of the early career research staff appointed by the Oxford Research Staff Society.

10.2. (1) The period of office for the members under regulation 10.1 (6)-(9) above shall be four years, and they shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit. Notwithstanding this, in the case of those appointed under regulation 10.1 (8),(9), the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case. The period of office for members under regulation 10.1 (10) shall be one year, and for members under regulation 10.1 (11) shall be three years.

(2) The curators may co-opt not more than two persons as additional members for such periods as they think fit.

10.3. (1) The curators, under Council, shall have charge of the Parks, including the Fishery in the Cherwell, the former Bathing Place and Mesopotamia Walk, save that the maintenance, use, and timetabling of all the University sports facilities in the Parks shall be the responsibility of the University Sports Strategic Subcommittee of the Education Committee, and of any other land the care of which may be entrusted to them from time to time by the Buildings and Estates Sub-Committee.

(2) For this purpose the curators will:

(a) have oversight of the financial management of the Parks;

(b) ensure that the Parks are run in a cost-effective manner and in the best interests of the University; and

(c) ensure that any income derived from events or services is reinvested in the Parks.

10.4. The curators shall report as required to the Buildings and Estates Subcommittee.

Made by Council on 21 October 2004
Amended on 8 March 2007, 1 May 2008, 26 June 2009, 1 February 2016 (Gazette, Vol.146, p.182-183, 10 December 2015), 6 April 2018 (Gazette, Vol.148, p.363-364, 22 March 2018) and 24 December 2021 (Gazette, Vol.152, p.140, 9 December 2021)

Membership of the Alumni Community

11.1. The alumni community shall be made up of former student members of the University, and other categories of individuals, as further prescribed in the Standing Orders of the Oxford University Alumni Board.

Alumni Groups

11.2. The University, through the Alumni Office, may recognise any regional group (known as an “alumni group”) pursuing the objectives of engaging the alumni community, with the agreement of and under guidelines laid down by the Alumni Office. Subject to the above, such entities will be organised by alumni volunteers and be autonomous in their operations.

Governance

11.3. The Oxford University Alumni Board (“the Board”) will have the following powers and responsibilities:

(1) to advise the Director for Alumni Relations, the Alumni Office and the wider University on matters pertaining to alumni relations;

(2) to manage the funds previously managed by the separate charitable company known as The Oxford University Society and the Helmore Bequest. In this regard:

(a) bequests, gifts, and other payments to the Oxford University Society or the Oxford University Alumni Society shall be added to these funds;

(b) the University may resolve that payments to the University for the purpose of alumni relations should be added to these funds;

(3) to offer scholarships and to make grants to students both to meet need and to encourage initiative;

(4) subject to the approval of the Pro-Vice-Chancellor (Development and External Affairs), to make, repeal and alter Standing Orders for the management of the Board and its affairs;

(5) to delegate any of its powers or the implementation of its resolutions to any committee or persons (whilst remaining responsible for the proper exercise of any such delegated powers).

11.4. The Board will report to the Pro-Vice-Chancellor (Development and External Affairs) on matters relating to alumni relations.

11.5. The membership of the Board shall be:

(1) a Chair appointed by the Chancellor, who may be internal or external;

(2) a college development officer appointed by the General Purposes Committee of Council in consultation with the Chair of the Conference of Colleges;

(3) the Director of the Careers Service;

(4) the President of the Oxford10 alumni network group or any successor body;

(5)-(9) five persons appointed by the General Purposes Committee of Council, three of them after consultation with the Chair of the Conference of Colleges;

(10)-(24) fifteen members of the alumni community, appointed by the Board in accordance with its Standing Orders.

11.6. Members of the Board shall hold office for three years and shall serve no more than two consecutive full terms of office. Casual terms of office shall not count towards this limit.

11.7. The Board may co-opt one additional member, who may be internal or external, and who shall serve for up to three years (as specified by the Board upon appointment) and who shall be eligible for reappointment. The co-opted member shall serve on the Board in this capacity for no more than six years in total.

11.8. One member of the Board will be appointed by the Board to serve as the Board's Treasurer for not more than two consecutive three year terms.

11.9. One member of the Board appointed under regulation 11.5(10)–(24) above will be appointed by the Board to serve as Vice-Chair for not more than two consecutive three year terms.

11.10. The Director of Alumni Relations shall normally be in attendance at the meetings of the Board; other individuals shall be invited to attend as appropriate.

Made by Council on 3 December 2009, renumbered 3 June 2022 (Gazette, Vol 152, p. 380, 19 May 2022) 

Amended by General Purposes Committee of Council 2 June 2023 (Gazette Vol. 153, p368, 18 May 2023)

12.1. The University of Oxford Staff Pension Scheme, established under Deed of Trust ('the Trust Deed and Rules of the Scheme'), shall be administered in accordance with the terms of the Trust Deed and Rules of the Scheme by Trustees appointed in accordance with the provisions of the Trust Deed and Rules of the Scheme as follows:

(1)-(5) five persons appointed by Council;

(6)-(10) five persons who are members of the scheme selected in accordance with the arrangements adopted by Trustees under the Trust Deed and Rules of the Scheme;

(11) a person appointed by the Vice-Chancellor to be chair, after consultation with the Trustees appointed or elected under paragraphs (1)-(10) above.

12.2. Each Trustee shall be appointed or elected for a period not exceeding three years, except for the chair where there is provision for a period not exceeding four years where it is considered appropriate by both the University and the Trustees. Subject to regulation 12.3 below,  Trustees shall be eligible for reappointment or re-election at the end of such a period.

12.3. In accordance with the Trust Deed and Rules of the Scheme, a Trustee's term of office under regulation 12.2 above shall end before its appointed expiry date if the Trustee dies or upon the occurrence of any of the following events:

(a) in the case of any Trustee, if the Trustee serves one month's written notice on the University and the other Trustees that they wish to resign or retire as a Trustee, in which case their term of office shall end upon the expiry of such notice (or such shorter period as the Trustees and the University may from time to time agree with the Trustee);

(b) in the case of a Trustee who has been appointed under paragraphs (1)-(5) of regulation 12.1 above, their removal by the University pursuant to its power under the Trust Deed and Rules of the Scheme;

(c) in the case of a Trustee who has been appointed under paragraphs (6)-(10) of regulation 12.1 above, their removal by the University pursuant to its power under the Trust Deed and Rules of the Scheme with the agreement of all the other Trustees;

(d) in the case of the chairman appointed under paragraph (11) of regulation 12.1 above, their removal by the decision of the Vice-Chancellor of the University notified in writing to the Trustees or their removal by the University pursuant to its power under the Trust Deed and Rules of the Scheme;

(e) in the case of a Trustee their appointed under paragraphs (6)-(10) of regulation 12.1 above, if they cease to be an eligible Trustee under the Trust Deed and Rules of the Scheme.

12.4. The conditions of the scheme, including qualifications for eligibility, rates of contributions and of benefits, and powers and duties of the Trustees and participating employers are laid down in the Trust Deed and Rules of the Scheme which may be amended only with the agreement of the Trustees and the approval of Council.