2. Regulations 1-13 inclusive shall apply to the Proctors in the exercise of their powers and duties under sections 26, 28, 29, 30, 43, 47 and 50.
3. Any investigation undertaken under these regulations shall be carried out:
(1) with all reasonable expedition; and
(2) in a manner which is just, fair, and reasonable in the light of all the circumstances.
4. The Proctors may make enquiries through their staff or any other appropriate person as to the circumstances of the matter under investigation and in addition may delegate their powers and duties under Statute XI to a suitably trained member of Congregation to act on their behalf in cases where there are allegations of sexual misconduct.
5. If at any time the Proctors, in consultation with the University Marshal, are of the opinion that evidence available appears to disclose the commission of a serious criminal offence, they shall consider whether it is appropriate to seek the views of the appropriate police force before proceeding further internally.
6. Once the Proctors have decided to investigate they will usually send the student a summary of the allegations made against them and will inform the Dean of the student’s college that an investigation is to take place and which provisions of the Code of Discipline the student is alleged to have breached.
7. In the light of details disclosed in the initial investigation and any further enquiries, the Proctors shall take steps to interview or otherwise request information from individuals connected with the matter alleged, or request their staff or any other appropriate person to conduct interviews on the Proctors’ behalf, and assemble such material as may be relevant as evidence.
8. (1) Any interview shall be contemporaneously recorded.
(2) If the interview is recorded in writing, both the student and anyone accompanying the student shall be invited to sign the record as the record taken at the interview; should this be declined, the investigator shall endorse the record that this facility has been offered and declined.
9. Any individual invited for interview by the Proctors may be accompanied by a student member or a member of University, college or Oxford University Student Union staff.
10. Where the Proctors intend to interview a student who is suspected of committing a breach they shall, except in urgent cases, send a notice to the student at least two clear days before the date of the interview stating the date, time, and place and sufficient other particulars to identify the alleged breach.
11. At the start of the interview the student shall be advised:
(1) that he or she does not have to answer any questions, but that anything that he or she does say may be used by the Proctors in evidence against him or her;
(2) that any refusal to answer a question may be taken into account in determining his or her guilt or innocence of the breach alleged; and
(3) that, if the alleged conduct could constitute a criminal offence, the police might be able to obtain any records from the disciplinary process in a future investigation.
12. If, in the course of an interview, a student who was not a suspect discloses evidence that he or she might have committed the breach in question or any other breach, the Proctors shall adjourn to consider whether that is indeed the case, and if so shall caution the student as in regulation 11 above before proceeding further.