14. In any case in which the Proctors consider that it may be appropriate to exercise their powers under section 31, they shall send a notice to the student:
(1) informing the student of the alleged breach against them, identifying by reference to the relevant provision in Statute XI the act or omission alleged to constitute the breach;
(2) giving full particulars of the alleged breach or breaches, including the date or dates or approximate date or dates on which or between which each breach is alleged to have been committed and the place at which the breach is alleged to have taken place;
(3) explaining to the student the powers of the Proctors under section 31, including the penalties available, and the right of appeal;
(4) explaining to the student the alternative procedures of referral to the Student Disciplinary Panel, the penalties available, and the rights of appeal;
(5) asking the student whether they wish the matter to be dealt with by the Proctors under section 31 instead of being referred to the Student Disciplinary Panel;
(6) asking the student to reply to the Proctors in writing within seven days of the sending of the letter;
and the Proctors shall annex to the notice a copy of these regulations unless previously provided by the Proctors.
15. Where a student has agreed in writing to the matter being dealt with under section 31, the procedure shall be as follows:
(1) the Proctors shall notify the student in writing of the date of when the matter will be considered, giving at least two clear days’ notice;
(2) the student shall be entitled to be represented by a member of Congregation;
(3) the student may apply for an adjournment of when the matter will be considered, which the Proctors may grant if they consider it reasonable to do so;
(4) the Proctors may proceed with considering the matter in the absence of a response from the student except where they consider that the absence of a response is due to circumstances beyond the student's control;
(5) the student will be provided with the details of the alleged breach;
(6) the Proctors shall ask the student to confirm whether they understand the breach they are alleged to have committed;
(7) if the student confirms that they understand the breach that they are alleged to have committed, the Proctors or a person appointed by them shall provide a brief summary of the case and ask the student to confirm whether they accept that they have committed the breach;
(8) if the student accepts that they have committed the breach,
(a) the student shall be invited to make a statement in mitigation of the breach and may provide witness evidence relevant to any findings and penalty;
(b) if the student provides witness evidence, the Proctors may provide evidence in reply;
(9) if the student does not accept that they have committed the breach,
(a) the Proctors or a person appointed by them and the student shall be entitled to provide evidence, to make a statement, to provide witness evidence, and comment on others' evidence.
(b) the Proctors shall present their case first;
(c) closing statements may be made, with the student being given the opportunity to comment last.
(10) the Proctors consider their findings and any penalty;
(11) the Proctors shall announce their findings and any penalty;
(12) where a fine and/or compensation is to be imposed, it shall be paid within seven calendar days to the Clerk to the Proctors;
(13) if the student appeals to the Student Disciplinary Panel, they may apply to the Proctors or to that Panel under section 49 (1) for an order suspending or postponing the imposition of any penalty imposed by the Proctors;
(14) the Proctors shall be responsible for ensuring that a written record of the proceedings is made;
(15) the Proctors shall send to the student a written record of their findings and any penalty imposed and inform the Dean of the student’s college of the outcome of any penalty imposed.