7. Sabbatical leave shall be reckoned on the basis of one term’s leave for every six terms of qualifying service, as defined in regulation 8 below, except for Keepers and Assistant Keepers in the Ashmolean Museum and clinical tutors and clinical lecturers, for whom sabbatical leave shall be reckoned in calendar months on the basis of one month’s sabbatical leave for every six months of qualifying service.
8. A period of qualifying service shall be a period during which the member of staff has without intermission discharged his or her contractual duties, unless:
(1) he or she has taken paid sick leave (unpaid sick leave does not count as qualifying service); or
(2) he or she has taken maternity leave, paternity leave, adoption leave, parental leave or shared parental leave; or
(3) the relevant divisional board has agreed that a particular period in which the member of staff has not fulfilled his or her contractual duties may be reckoned as qualifying service for the purposes of these regulations.
9. Qualifying service shall normally accumulate up to a maximum of eighteen terms (or seventy-two months), from which six terms (or months) shall be deducted whenever a term (or month) of sabbatical leave is granted.
10. Any qualifying service in excess of eighteen terms (or seventy-two months) will be lost unless, exceptionally, leave is postponed and deemed to be taken in an earlier period as set out in regulation 13 below.
11. Not more than one calendar year of sabbatical leave shall be granted in any one period of three years.
12. Members of staff appointed to posts in clinical departments shall not normally be permitted to take sabbatical leave during the first three years of service.
13. In exceptional circumstances, sabbatical leave may be postponed without loss of entitlement by deeming it to relate to an earlier period, on condition that:
(1) the applicant would have had sufficient qualifying service to make him or her eligible for the leave in the earlier period;
(2) the applicant’s department or faculty board is able to make a strong academic case to the divisional board for the leave to be postponed and deemed to be taken at the earlier period; and
(3) the application for leave is made before the beginning of the earlier period.
14. In exceptional circumstances, leave may be taken in advance of entitlement, on condition that:
(1) leave is not taken more than six terms in advance of entitlement; and
(2) the applicant’s department or faculty board is able to make a strong academic case to the divisional board for the leave to be taken in advance of entitlement.
15. Members of staff are normally expected to serve for one subsequent term (or month) in respect of each term (or month) of sabbatical leave, before resignation or retirement.