Council Regulations 4 of 2019

Made by Council with effect from 1 October 2019 (Gazette, Vol.149, p.532, 6 June 2019)

Amended on 29 November 2019 (Gazette, Vol. 150, p. 110-111, 14 November 2019) and 4 March 2022 (Gazette, Vol.152, p.218, 17 February 2022)

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1. The purpose of the Pitt Rivers Museum is to assemble, preserve, and exhibit the Pitt Rivers Collection and to promote the public understanding of anthropology and world archaeology, and their teaching and research, based on the museum’s collections.

2. The Pitt Rivers Collection consists of:

(1) the anthropological collections presented by General Pitt Rivers;

(2) additions to the collection made subsequently;

(3) records, reproductions, and catalogues of, or concerning, items in the collections; and

(4) the Balfour Library and the photographic and manuscript collections.

3. The Visitors of the Pitt Rivers Museum shall be:

(1) a chair who shall be appointed by the Vice-Chancellor;

(2) the Head of Gardens, Libraries and Museums (GLAM);

(3) one of the Proctors or the Assessor as may be agreed between them;

(4)−(7) up to four persons appointed by Council, ensuring a balance of representation from across the four academic divisions;

(8) the Director of the Oxford University Museum of Natural History;

(9) the Chair of the School of Anthropology and Museum Ethnography or his or her nominee;

(10) a person appointed by the School of Archaeology.

4. (1) Ensuring that the number of external Visitors is not greater than the number of internal Visitors, the Visitors may co-opt up to six additional members, who may be internal or external, and who need not be members of Congregation to provide specific skills not covered by existing appointments.

(2) The period of office for appointed and co-opted members shall be three years, and no appointed or co-opted member shall serve more than two consecutive full terms of office. Casual vacancies shall be filled either for the remainder of the period of office of the person being replaced or, at the discretion of the appointing body, for a full period.

(3) Notwithstanding regulation (2) above, in the case of appointed and co-opted members the General Purposes Committee of Council may determine that one further consecutive period is permitted in an individual case.

5. The Director of the Pitt Rivers Museum shall be the secretary to the Visitors, except that the Visitors may require him or her to withdraw from any meeting.

6. In fulfilment of their responsibilities, under Council, for the safe keeping, preservation, orderly administration, and general policy of the museum, and within the budget reported to them, in accordance with section 11 of Statute VIII, the Visitors:

(1) shall, subject to the provisions of regulations 12 and 13 below, delegate the appointment of all staff in the museum in accordance with procedures set out in standing orders;

(2) shall prepare annually a report on the activities of the museum to Council via GLAM Board.

7. The Visitors shall have authority, under Council to make such other arrangements by standing order as are necessary to fulfil their responsibilities.

8. In carrying out their responsibilities the Visitors shall co-operate with the GLAM Board in facilitating co-ordination between the University’s museums and scientific collections, particularly with respect to planning, allocation and use of resources, and the development, care, and promotion of the collections as national and international resources both for teaching and research and for public access.

9. The Director of the Pitt Rivers Museum shall be the first officer of the museum, and shall act for and be responsible to the Visitors in the exercise of their powers.

10. The Director shall be responsible, under the Visitors, for all strategic aspects of the operation and well-being of the museum, including:

(1) the allocation and development of space and other resources;

(2) the distribution of support and other facilities;

(3) acquisitions policy;

(4) the conservation and study of the collections, and their display and publication; and

(5) the participation in, and fostering of, scholarly work and public education within the museum.

11. Notwithstanding any specific contractual requirements, the Director shall have the right to teach, subject to the Visitors being satisfied that this is not incompatible with the discharge of directorial responsibilities.

12. The Director shall be appointed by a board of electors consisting of:

(1) the Vice-Chancellor, or, if the head of the college specified in paragraph (2) of this regulation is Vice-Chancellor, a person appointed by Council;

(2) the head of the college with which the directorship is on that occasion associated, or, if the head is unable or unwilling to act, a person appointed by the college;

(3) a person appointed by the governing body of the college specified in paragraph (2) of this regulation;

(4) a person appointed by Council;

(5)-(7) three persons appointed by the Social Sciences Board, to include at least one member from each of the Schools of Anthropology and Archaeology;

(8), (9) two persons appointed by the Visitors.

13. The appointment or reappointment of university lecturers who are also Curators at the museums shall be made under arrangements to be agreed between the Social Sciences Board and the Visitors.

14. The lecturer-curators may elect one from among their number to be in attendance at meetings of the Visitors, except that the Visitors may require him or her to withdraw from any meeting.

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