Proctors' Regulations 1 of 2003

Made by the Proctors on 1 October 2003

Approved by Council on 30 October 2003

Amended on 28 July (date of effect 1 October 2011), 19 January 2012 (date of effect 13 December 2011) and 20 March 2015 (Gazette, Vol. 145, p. 396-399, 5 March 2015),1 March 2019 (Gazette, Vol.149, p.291, 14 February 2019), 5 March 2021 (Gazette, Vol. 151, p.274-275, 18 February 2021) and 17 March 2023 (Gazette Vol. 153, p.253, 2 March 2023).

1. These regulations are made by the Proctors in the exercise of their powers under section 20 of Statute IX and are designated by Council as disciplinary regulations under section 2 (2) of Statute XI. In accordance with that Statute, candidates who deliberately or recklessly breach any of the following regulations may be subject to disciplinary procedures.

2. In these regulations: (1) 'examination' includes where the context so permits the submission and assessment of a thesis, dissertation, essay, Transfer of Status materials, Confirmation of Status materials, or other coursework which is not undertaken in formal examination conditions but is a requirement for, counts towards or constitutes the work for a degree or other academic award; and (2) 'examination room' means any room designated by the Registrar or his or her deputy or approved by the Proctors as a place for one or more candidates to take an examination.

3. No candidate shall cheat or act dishonestly, or attempt to do so, in any way, whether before, during or after an examination, so as to obtain or seek to obtain an unfair advantage in an examination. Examples include unauthorised use of artificial intelligence.

4. Candidates shall submit their own work for examination. No candidate shall plagiarise by presenting work from another source as their own, or by incorporating work or ideas from another source into their own work without full acknowledgement. Examples of this practice include: verbatim quotation, cutting and pasting from the internet, and paraphrasing without clear acknowledgement; collusion; misleading citation; failure to acknowledge assistance; and unacknowledged use of material written by professional agencies or other persons, or material generated by artificial intelligence.

5. Unless specifically permitted by the Special Subject Regulations for the examination concerned, no candidate shall commit autoplagiarism, ie submit to the examiners any work which they have previously submitted partially or in full for examination at this University or elsewhere. Work published previously in a peer-reviewed journal or similar may be cited, provided the candidate references it clearly and ensures that any wording, ideas or other material copied, paraphrased or drawn from it is made clear in the work being examined. However, where that publication includes material already submitted for examination, use of that previously examined material will constitute auto-plagiarism.

6. No person shall dishonestly give help to a candidate before, during or after an examination so as to give, or attempt to give, that candidate an unfair advantage in an examination.

7. No candidate shall take, or attempt to take, into an examination any unauthorised material (including revision notes), item or device, nor use or attempt to use such material, item or device.

8. No candidate shall copy from the script of another candidate or in any other way dishonestly receive help from another person in an examination.

9. Candidates may not communicate with any person other than an invigilator during an examination.

10. No candidate may leave or re-enter an examination room unless permitted by an invigilator.

11. No candidate shall enter an examination room more than thirty minutes after an examination has started except with the permission of the Proctors or an invigilator.

12. No candidate shall unless permitted by the Proctors or an invigilator leave an examination room:

(1) within thirty minutes of the beginning of an examination; or

(2) within thirty minutes of the time at which it is due to end.

13. No candidate may smoke in an examination room or in any building in which an examination is being held, or behave in any other way which distracts or is likely to distract other candidates.

14. Candidates may not use paper in an examination except that which is provided for them.

15. At the end of each examination candidates must hand back to an invigilator all the paper provided for writing their answers, including paper used for rough drafts and paper which has not been used. No paper may be removed from the examination room other than the question-paper for the examination that has just been completed.

16. Unless regulation 17 below applies, all articles or equipment to be used in an examination must be carried into the examination room in a transparent bag.

17. Candidates must offer non-transparent bags for inspection and, unless special permission is given by an invigilator, must deposit them at the place designated for the deposit of bags and other personal belongings.

18. Candidates must present themselves for examinations in full academic dress.

19. Candidates must follow the directions of the invigilators and the Proctors during an examination, including a direction to leave the examination room and the building in which the examination is being held.

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