Congregation Meeting, 10 March 2020

A debate and a vote on a resolution in relation to the phasing-out of the graduate application fee took place at the Congregation meeting on 10 March.

Further details about the meeting and the resolution can be found at page 316, Gazette No. 5269 on 5 March 2020. For the list of signatories to the resolution see page 266, Gazette No. 5267, 20 February 2020.

Vote on the resolution

The text of the resolution is: ‘To commit the University to the abolition of the graduate application fee in its entirety by the Academic Year 2024-25 and to prevent further fee increases in the meantime.’

The result of the vote at the meeting was 50 votes in favour, 100 votes against, meaning that the resolution was rejected. However, since more than 50 members of Congregation have requisitioned a postal vote on the resolution, the rejection of the resolution in Congregation on 10 March is not confirmed, and a postal vote on the resolution will now take place.

Transcript

A transcript of the meeting was published as a supplement to Gazette No. 5271, 19 March 2020.

Voting papers

Voting papers are being dispatched on 19 March. If any member of Congregation does not receive a voting paper, they should contact the Council Secretariat at congregation.meeting@admin.ox.ac.uk as soon as possible. Every member of Congregation may vote in the postal vote regardless of whether they voted at the meeting on 10 March. Completed voting papers must be returned to the Registrar's Office (University Offices) to arrive no later than noon on Friday, 3 April. Voting papers received after this time will not be counted.

Electronic voting papers

Members of Congregation who unable to return their voting paper in hard copy by the above time may apply to the Proctors for permission to submit their voting paper electronically. Requests for permission must be made by email to congregation.meeting@admin.ox.ac.uk as soon as possible and before noon on Wednesday, 1 April, at the latest. The deadline for receipt of electronic voting papers is noon on Friday, 3 April. Emailed requests must confirm (i) the member's full name and college and/or department and (ii) that they are a member of Congregation. Voting papers may only be submitted electronically by members who have been granted permission by the Proctors under the procedure described above.

Vote count and result of postal vote

The ballot will close at noon on Friday, 3 April and all papers must be returned by this time, whether paper or electronic. In light of the coronavirus, the count of the votes will take place at a future date; all returned papers will be securely stored until the count is able to take place. The result will be announced as soon as possible following the count.
 

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