Information and Digital Committee

About the Information and Digital Committee

The Information and Digital Committee (IDC) works with leaders on digital strategy and policy across the University to deliver the digital services needed to support a world-leading research University.   The Committee is responsible for 

  • ensuring the digital priorities are aligned with the strategic aims of the collegiate University.  
  • securing an appropriate funding settlement to fund digital services and their development, together with the digital skills for the staff and students
  • allocating funds to Portfolio Committees 
  • providing funding to meet emergency needs and to be bid against for innovative projects.  
  • the policies covering the use of IT, security, data and information policies.  

It will receive dashboard reports on services from the Portfolio Committees and will take responsibility for the overall risk register for digital services. 

Relationships with other committees

While not a full Committee of Council, Information Digital Committee sits alongside those committees, and makes regular reports to Council on its activities. It receives reports from the Portfolio Committees, three of which have dual reporting lines to another committee.  

The Information Digital Committee Chair will be responsible for running the IDC meetings (assisted by the Secretariat); ensuring the Committee fulfils its terms of reference, and, within agreed parameters, taking action to progress business between meetings. The Chair will provide leadership on digital services, lead on discussions regarding funding for digital services with other Committees, and report to Council when required. 

Members of Information Digital Committee will attend meetings and contribute to discussions, providing operational as well as strategic expertise in their areas, ensuring business and digital activity are aligned and acting as advocates and champions for the digital services within their remit. 

Membership as at MT 2025 will be as follows:

 

Name

Conditions of Appointment

[1]

Professor Anne Trefethen (Chair)

The Pro-Vice-Chancellor (Digital)

[2]

TBC

The Pro-Vice-Chancellor (Education)

[3]

Professor Patrick Grant

The Pro-Vice-Chancellor (Research)

[4]

TBC

The Pro-Vice-Chancellor (Planning and Resources):

[5]

Gill Aitken

The Registrar

[6]

Professor Stuart Lee (interim)

The Chief Information Officer

[7]

As agreed between them

One of the Proctors or the Assessor

[8]

Professor Ros Ballaster (Humanities)

The Head of each Division or their representative

[9]

TBC (MPLS)

As above

[10]

Dr Brian Marsden (MSD)

As above

[11]

David White (SSD)

As above

[12]

Richard Ovenden (Head of GLAM)

One person from Gardens, Libraries, and Museums

[13]

Dr Markos Koumaditis

Two heads of services appointed by the Registrar

[14]

Dr Saira Shaikh

As above

[15]

Dr Tanya Baldwin (Bursar, St Antony’s College)

Two members of college governing bodies appointed by the Conference of Colleges

[16]

Nigel Clifford (Rector, Lincoln College) 

As above

[17]

Shermar Pryce (President for Communities and Common Rooms)

One of the sabbatical officers of the Oxford University Student Union

[18]

TBC

A representative of early career research staff, nominated by the Oxford Researcher Hub

[19]

Gavin McLachlan (University of Edinburgh)

Independent member co-opted by the committee

[20]

Professor David De Roure (Chair, Technology Portfolio Committee)

A representative of any sub-group established by the Information and Digital Committee which is not otherwise represented on the committee

These meetings begin at 10.00am unless notified otherwise.

Please contact idc@admin.ox.ac.uk if you wish to receive regular reminders of paper deadlines.

WEEK

DATE OF IDC MEETING

DEADLINE FOR PAPERS

(10am)

Michaelmas Term 2025

Week 3

27 October 2025

13 October 2025

Week 9

11 December 2025

27 November 2025

Hilary Term 2026

Week 2

27 January 2026

13 January 2026

Week 9

17 March 2026

3 March 2026

Trinity Term 2026

Week 2

6 May 2026

22 April 2026

Week 9

23 June 2026

9 June 2026