Elections General Notes 2020 Michaelmas Term (week 7)
Please note: due to current Covid-19 restrictions, the MT 2020 elections by Congregation will be conducted electronically. Hard copies of nomination forms will not be processed. Nominations in writing for the elections on 26 November, by four members of Congregation other than the candidate, must be sent as an email attachment to the Elections Officer (elections.office@admin.ox.ac.uk) before 4 p.m. on Thursday 29 October 2020.
At least one nomination in respect of each candidate must be made on an official nomination form.
All candidates are asked to note the general requirements which apply to all committee members, as set out in Council Regulations 14 of 2002 (General Regulations of Council for Committees). Current members seeking re-election are also asked to check for specific restrictions on consecutive service. For further information, please see the eligibility and amendments to nominations sections within the Information about University elections pages of this site.
Candidates are invited to include with their nomination forms, a written statement of no more than 250 words, setting out his or her reasons for standing and qualifications for the office being sought.
In the event of a contested election, the successful candidates will be determined by an electronic ballot of the eligible electorate. The ballot will be administered by Civica Ltd (CES Votes) on behalf of the University of Oxford. An email with further instructions will be sent to eligible voters on Tuesday, 10 November, using the email addresses provided in the electronic register of Congregation (n.b. with few exceptions, notably clinical staff, this will be the work address ending “ox.ac.uk”). The email from CES Votes will contain links to the candidates’ statements and a unique link to the voting website: when voters click on the link, they will be taken to the voting website where they can cast their vote. Candidates' statements will also be published in the Gazette dated 12 November. Voters may wish to read these statements before completing their electronic vote. The voting period will close at 4 p.m. on 26 November.
If the number of nominations received by the closing date is no more than sufficient to fill the vacancies, the candidates nominated shall be deemed to be duly elected as of the close of the nomination period on Thursday, 29 October. When required, places will be allocated according to academic standing, as defined in Council Regulations 22 of 2002, Part 2: Academic Precedence and Standing, made by Council on 26 June 2002.
If the number of nominations received by the closing date is less than sufficient to fill the vacancies, those candidates nominated will be deemed elected unopposed, and the remaining vacancies will lapse, in which case, in accordance with the regulations, the places must remain vacant until appointments are made jointly by the Vice-Chancellor and Proctors.
For further information, please contact the Elections Officer.
