Elections by Congregation: Statute XII Pool for Constituting Panels (GLAM Constituency) - MT 2024
Information on elections to this constituency
Vacancies
Four members of Congregation to whom Statute XII applies to represent Gardens, Libraries and Museums (GLAM), elected by members of Congregation to serve from the start of HT 2025 until the start of HT 2029 [vice Mrs Aisha Burtenshaw, Ashmolean; Mrs Laura How, Nuffield, Bodleian Libraries; Linda Pope, Bodleian Libraries; and Dr Chris Thorogood, Botanic Garden]
General Information about this constituency
This constituency is comprised of 6 members of Congregation to whom Statute XII applies, to represent Gardens, Libraries and Museums (GLAM), elected by members of Congregation.
This means that all members of Congregation are eligible to nominate a candidate or to vote, but prospective candidates who want to stand for election must be a member of Congregation to whom Statute XII applies. By convention, it is expected that candidates for election to represent this constituency will work within the University's Gardens, Libraries and Museums (GLAM).
The Pool is comprised of 46 persons, elected by Congregation, in one of seven constituencies: six members representing each of (1-4) the four academic divisions; (5) Gardens, Libraries and Museums; and (6) University Administration and Services; and (7) ten members of Congregation, not necessarily representing any division and not in any case being nominated in a divisional capacity.
Elections to the Pool restrict candidates to those members of Congregation to whom Statute XII applies (that is: professors, readers, associate professors or lecturers; any employee of the University who is a member of the Universities Superannuation Scheme or who would be a member if he or she had not been exempted under the provisions of Statute XIV; and the Vice-Chancellor to the extent and in the manner set out in Part G of Statute XII). College staff are not covered by Statute XII as colleges have their own statutes. The exception is college staff at Kellogg, St Cross and Reuben, which follow the University's statutes. Any staff holding joint appointments will, however, be covered by Statute XII in respect of their University contract of employment and duties.
This means that all members of Congregation are eligible to nominate a candidate or to vote, but prospective candidates who want to stand for election must be a member of Congregation to whom Statute XII applies. By convention, it is expected that candidates for election to represent a constituency will also be a member of that constituency.
The full term of office is four years (or less, when a by-election is held to fill the residue of the term of office for an elected member who is standing down early).
Further information about the Pool
The terms of reference and membership of this body are set out in Council Regulations 3 of 2017
Members of the Pool will be chosen by lot to serve on a number of Panels under Statute XII (i.e. Redundancy Panel (Section 14 (6)), Staff Employment Review Panel (Section 35) and University Appeal Panel (Section 52 (2)) and may be expected to also chair a Panel. Before serving on a Panel, each member of the Pool will be required to attend appropriate training, including on equality and diversity, which takes about half a day in total. Because members of the Pool are chosen by lot, it is hard to predict how many times a member will be asked to serve, but at the very most this is likely to be three Panels in a year (and often less), which each take around a day – before the hearing there will also be a large bundle of papers to read. Nominations from BME staff, from men and from academic and research staff are particularly encouraged. No particular skills/experience are necessary, but an interest in staffing matters is helpful.
For further information, please contact the Secretary
General Notes
The elections on 28 November 2024 will be conducted electronically.
Nominations
Hard copies of nomination forms will not be processed. Nominations must be made on an official nomination form. Completed nomination forms must be sent as an email attachment to the Elections Office by 4pm on Thursday, 31 October. Please ensure that the nominators listed in section D are also copied into the email when the nomination form is submitted, as this will act as verification of the nomination in lieu of supplying original signatures.
General requirements and eligibility
All candidates are asked to note the general requirements which apply to all committee members, as set out in Council Regulations 14 of 2002 (General Regulations of Council for Committees). Current members seeking re-election are also asked to check for specific restrictions on consecutive service. For further information, please see the eligibility and amendments to nominations sections within the Information about University elections pages of the Elections website.
Candidate’s statement
Candidates are invited to include with their nomination forms a written statement of no more than 250 words, setting out their reasons for standing and qualifications for the office being sought.
Contested elections
In the event of a contested election, the successful candidates will be determined by an electronic ballot. An email with further instructions will be sent to eligible voters on Wednesday, 14 November, using the email addresses provided in the electronic register of Congregation (NB with few exceptions, notably clinical staff, this will be the work address ending ‘ox.ac.uk’). Candidates’ statements will be published online and in the Gazette dated Thursday, 15 November. Voters may wish to read these statements before completing their electronic vote. The voting period will close at 4pm on Thursday, 28 November 2024.
Uncontested elections
If the number of nominations received by the closing date is no more than sufficient to fill the vacancies, the candidates nominated shall be deemed to be duly elected as of the close of the nomination period on Thursday, 31 October. When required, places will be allocated according to academic standing, as defined in Council Regulations 22 of 2002, Part 2: Academic Precedence and Standing. If the number of nominations received by the closing date is less than sufficient to fill the vacancies, those candidates nominated will be deemed elected unopposed, and the remaining vacancies will lapse, in which case, in accordance with the regulations, the places must remain vacant until appointments are made jointly by the Vice-Chancellor and Proctors.
Period of office
All vacancies are with immediate effect unless otherwise stated. In accordance with Congregation Regulations 2 of 2002, in any election where vacancies are to be filled for periods of different length, the elected candidates shall hold office so that the tenure of those who receive more votes shall be longer than that of those who receive fewer votes; but if the election is uncontested or if two candidates receive the same number of votes, the candidate senior in academic standing shall hold office for the longer period.
For further information, please contact the Elections Officer.
Nominations
Nominations for elections to this constituency are published weekly in the Gazette and on this website as they are received and processed. The details of any nominations received can be seen by clicking on the candidate's surname in any adjacent tabs.
Contested elections
In the event of a contested election, candidate statements will be published in the Gazette and on this website. The details of any candidate's statements received can be seen by clicking on the candidate's surname in any adjacent tabs.
Contact the Elections Officer
For further information, please email the Elections Office.
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