Elections by Congregation: Visitatorial Board Panel Constituency - Trinity Term 2022

Results

These vacancies lapsed due to insufficient nominations having been received. In accordance with the regulations, they must now remain vacant until an appointment is made jointly by the Proctors and Vice-Chancellor. Any eligible member of Congregation who wishes to be considered for appointment to an unfilled vacancy is asked to contact the Elections Officer by 9 June.

Vacancies

Three members of Congregation required to engage in academic teaching and/or research either by their written contracts of employment or by established and agreed practice elected by Congregation, to serve until the start of MT 2026 [vice Professor Helen McShane, Dr Elizabeth Ewart and Dr Tom Sanders]
 

General Notes

Electronic elections

The elections on 9 June will be conducted electronically.

Nominations

Hard copies of nomination forms will not be processed. Completed nomination forms should be sent as an email attachment to the Elections Office by 4pm on 12 May. Please ensure that the nominators listed in section D are also copied into the email when the nomination form is submitted, as this will act as verification of the nomination in lieu of supplying original signatures.

General requirements and eligibility

All candidates are asked to note the general requirements which apply to all committee members, as set out in Council Regulations 14 of 2002 (General Regulations of Council for Committees).  Current members seeking re-election are also asked to check for specific restrictions on consecutive service. For further information, please see the eligibility and amendments to nominations sections within the Information about University elections pages of the Elections website

Candidate’s statement

Candidates are invited to include with their nomination forms a written statement of no more than 250 words, setting out their reasons for standing and qualifications for the office being sought. In the event of a contested election, these statements will be published both on-line and in the Gazette.

Contested elections

In the event of a contested election, the successful candidates will be determined by an electronic ballot. An email with further instructions will be sent to eligible voters on Wednesday 25 May, using the email addresses provided in the electronic register of Congregation (NB with few exceptions, notably clinical staff, this will be the work address ending ‘ox.ac.uk’). Candidates’ statements will be published in the Gazette dated 26 May. Voters may wish to read these statements before completing their electronic vote. The voting period will close at 4pm on 9 June.

Uncontested elections

If the number of nominations received by the closing date is no more than sufficient to fill the vacancies, the candidates nominated shall be deemed to be duly elected as of the close of the nomination period on Thursday, 12 May. When required, places will be allocated according to academic standing, as defined in Council Regulations 22 of 2002, Part 2: Academic Precedence and Standing. If the number of nominations received by the closing date is less than sufficient to fill the vacancies, those candidates nominated will be deemed elected unopposed, and the remaining vacancies will lapse, in which case, in accordance with the regulations, the places must remain vacant until appointments are made jointly by the Vice-Chancellor and Proctors.

Period of office

All vacancies are from the beginning of MT 2022 unless otherwise stated. In accordance with Congregation Regulations 2 of 2002, in any election where vacancies are to be filled for periods of different length, the elected candidates shall hold office so that the tenure of those who receive more votes shall be longer than that of those who receive fewer votes; but if the election is uncontested or if two candidates receive the same number of votes, the candidate senior in academic standing shall hold office for the longer period.

Further information

For further information, please contact the Elections Office

General Information about this constituency

This constituency is comprised of 12 members of Congregation required to engage in academic teaching and/or research either by their written contracts of employment or by established and agreed practice, elected by Congregation.

This means that all members of Congregation are eligible to nominate a candidate or to vote, but prospective candidates who want to stand for election must be a member of Congregation required to engage in academic teaching and/or research either by their written contracts of employment or by established and agreed practice.

The full term of office is four years (or less, when a by-election is held to fill the residue of the term of office for an elected member who is standing down early).

The Visitatorial Board is able to hear employment matters (complaints and dismissals) where there is a question of academic freedom to be resolved, though for a first hearing the staff member may elect to instead have the matter heard by an employment review panel. The board consists of 4 members selected from a panel of 12 members of Congregation, who must be engaged in teaching or research. The chair is an external appointee who brings legal experience and an external voice to the panel. The Visitatorial Board meets rarely (the last time was in 2016); it previously had a wider remit but this was significantly limited when Statute XII was amended in 2017. However, being a panel member is an important role as it is essential that the University is able to form a board so that a hearing can take place if required.

The terms of reference and membership are set out at  Statute XII - Part C. For further information, please contact the Secretary

Nominations

Candidates:

Nominations for elections to this constituency are published weekly in the Gazette and on this website as they are received and processed. The details of any nominations received can be seen by clicking on the candidate's surname in any adjacent tabs.

Contested elections

Candidate statements

In the event of a contested election, candidate statements will be published in the Gazette and on this website. The details of any candidate's statements received can be seen by clicking on the candidate's surname in any adjacent tabs.

Elections to this body

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Current members of this committee


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Contact the Elections Officer


For further information, please email the Elections Office.

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