Joint Student Number Planning Sub-Committee

Terms of reference

The Joint Student Number Planning Sub-committee shall advise Council, through Planning and Resource Allocation Committee and Education Committee, and Conference of Colleges on the development of the collegiate University’s student number planning policy, set by Council and endorsed by Conference. It shall:

1. maintain an overview of the current and future size and shape of Oxford’s student body, consistent with the objectives and values of the University’s strategic plan;

2. receive long- and short-term planned numbers for all students from divisions, the Department for Continuing Education, and the colleges, societies and Permanent Private Halls on a regular basis, including undergraduate, postgraduate, visiting and recognised students, and consider the implications of these in terms of council policy on student numbers and overall University strategy;

3. review planned and actual student numbers to detect any mismatch between colleges and divisions at undergraduate and postgraduate levels;

4. develop dialogue with particular divisions or colleges as appropriate to ensure that student number policy set by Council is not contravened;

5. consider mechanisms to encourage a match between divisional and college targets and to ensure adherence to the student number policy set by Council;

6. monitor planned and actual student numbers against funding levels set by OfS where applicable and agreements made with Oxford City Council concerning the number of students living in private accommodation;

7. monitor the number of units of accommodation provided across the collegiate University, including oversight of the annual accommodation survey;

8. liaise as appropriate with other related committees and working groups on matters relating to student number planning;

9. maintain an overview of the shape of Oxford’s student body noting areas of high or low demand and where these sit within the national and international context;

10. monitor the mix and trends of student numbers by fee status and type, and consider the implications of any change;

11. contribute to the strategic planning of the collegiate University’s size and shape and inform Council and Conference on the need for future revisions to the student number policy arising from the above.

The Sub-committee shall report to Council and Conference annually.


Name Position Until

Dr David Prout

Pro-Vice-Chancellor (Planning & Resources)


Professor Jonathan Michie

President of Kellogg College

TT 2025

Professor Martin Williams

Pro-Vice-Chancellor (Education)


Professor Conall Mac Niocaill

Junior Proctor


Professor Freya Johnston Hazel Eardley Wilmot Tutorial Fellow in English Language and Literature

TT 2026

Professor Martin Castell Associate Head of MPLS (Associate Head for Taught Degrees)

TT 2026

Professor Helen Christian Associate Head of MSD (Education)

TT 2026

Professor Paul Irwin Crookes Associate Head of SSD (Education)

TT 2025

Professor Matthew Weait Director of the Department for Continuing Education TT 2025
Lord Mendoza Provost of Oriel TT 2026
Dr Nicky Trott Senior Tutor, Balliol TT 2025
Mr Charles Alexander Finance Bursar, Merton College TT 2026
Nick Harris Oxford SU VP PG Education and Access TT 2024

Attending Officers

Name Position
Dr Jane Hoverd Dr Jane Hoverd
Antony Willott Director of Planning & Council Secretariat
Charlotte Smith Director of Conference of Colleges Secretariat
Dr Bernard Gowers Conference of Colleges Secretariat
Pádraig O'Connor Head of Humanities Education Planning and Support
Dr Sarah McHugh Head of Education Planning and Policy, MPLS
Jane Dale Head of Education Policy and Planning,  MSD
 Andy Garlick Deputy Head of Education Policy and Planning, SSD
Mark Sandham Deputy Head of Student Administration, OUDCE
Dr Nadia Pollini Director of Graduate Admissions and Recruitment
Gillian Hamnett Director of Education Policy Support
Dr Saira Shaikh Academic Registrar
Kristoffer Tiffen Senior Assistant Registrar (Planning)
Genieve Boon Senior Administrative Officer (Planning)


Meeting Dates

Date Time

08 Nov 2023

10.00 - 11.30 am
14 Feb 2024 10.00 - 11.30 am
08 May 2024 10.00 - 11.30 am
05 Jun 2023 10.00 - 11.30 am

Contact us

Planning and Council Secretariat

Genieve Boon