Joint Student Number Planning Sub-Committee

Terms of reference

The Joint Student Number Planning Sub-committee shall advise Council, through Planning and Resource Allocation Committee and Education Committee, and Conference of Colleges on the development of the collegiate University’s student number planning policy, set by Council and endorsed by Conference. It shall:

1. maintain an overview of the current and future size and shape of Oxford’s student body, consistent with the objectives and values of the University’s strategic plan;

2. receive long- and short-term planned numbers for all students from divisions, the Department for Continuing Education, and the colleges, societies and Permanent Private Halls on a regular basis, including undergraduate, postgraduate, visiting and recognised students, and consider the implications of these in terms of council policy on student numbers and overall University strategy;

3. review planned and actual student numbers to detect any mismatch between colleges and divisions at undergraduate and postgraduate levels;

4. develop dialogue with particular divisions or colleges as appropriate to ensure that student number policy set by Council is not contravened;

5. consider mechanisms to encourage a match between divisional and college targets and to ensure adherence to the student number policy set by Council;

6. monitor planned and actual student numbers against funding levels set by OfS where applicable and agreements made with Oxford City Council concerning the number of students living in private accommodation;

7. monitor the number of units of accommodation provided across the collegiate University, including oversight of the annual accommodation survey;

8. liaise as appropriate with other related committees and working groups on matters relating to student number planning;

9. maintain an overview of the shape of Oxford’s student body noting areas of high or low demand and where these sit within the national and international context;

10. monitor the mix and trends of student numbers by fee status and type, and consider the implications of any change;

11. contribute to the strategic planning of the collegiate University’s size and shape and inform Council and Conference on the need for future revisions to the student number policy arising from the above.

The Sub-committee shall report to Council and Conference annually.


Name Position Until

Dr David Prout

Pro-Vice-Chancellor (Planning & Resources)


Professor Jonathan Michie


President of Kellogg College

TT 2025

Professor Martin Williams

Pro-Vice-Chancellor (Education)


Dr Linda Flores

Junior Proctor


Dr Benjamin Thompson

Associate Professor of Medieval History

TT 2025

Professor Michael Bonsall

Associate Head of MPLS (Education)

TT 2023

Professor David Vaux

Deputy Head of MSD (Education)

TT 2023

Dr Susan James Relly

Associate Head of SSD (Education)

TT 2023

Professor Matthew Weait Director of the Department for Continuing Education TT 2025
Helen Ghosh Master of Balliol TT 2025
Dr Nicky Trott Senior Tutor, Balliol TT 2025
Sally Layburn Bursar, St. John's College TT 2024
Shreya Dua Oxford SU VP (Graduates) TT 2023

Attending Officers

Name Position
Professor Jane Mellor Senior Proctor
Dr Chris Ballinger Academic Dean, Exeter College
Antony Willott Director of Planning & Council Secretariat
Dr Bernard Gowers Conference of Colleges Secretariat
Pádraig O'Connor Head of Humanities Education Planning and Support (Humanities)
Anne Vallins-Hooper MPLS
Jane Dale Senior Assistant Registrar (Education) (MSD)
Lindsay Rudge Senior Assistant Registrar (Education) (SSD)
Claire Kelly OUDCE
Dr Nadia Pollini Director of Graduate Admissions and Funding
Gillian Hamnett Director of Education Policy Support
Alison Broadby Head of Strategic Planning and Projects (Humanities)
Dr Saira Shaikh Academic Registrar
Kristoffer Tiffen Senior Assistant Registrar
[Vacant] Senior Administrative Officer


Meeting Dates

Date Time

09 Nov 2022

10.00 - 11.30 am
15 Feb 2023 10.00 - 11.30 am
10 May 2023 10.00 - 11.30 am
07 Jun 2023 15.00 - 16.30 pm

Contact us

Planning and Council Secretariat

James Bennett

+44 01865 (2)80442