Joint Student Number Planning Sub-Committee

Terms of reference

The Joint Student Number Planning Sub-committee shall advise Council, through Planning and Resource Allocation Committee and Education Committee, and Conference of Colleges on the development of the collegiate University’s student number planning policy, set by Council and endorsed by Conference. It shall:

1. maintain an overview of the current and future size and shape of Oxford’s student body, consistent with the objectives and values of the University’s strategic plan;

2. receive long- and short-term planned numbers for all students from divisions, the Department for Continuing Education, and the colleges, societies and Permanent Private Halls on a regular basis, including undergraduate, postgraduate, visiting and recognised students, and consider the implications of these in terms of council policy on student numbers and overall University strategy;

3. review planned and actual student numbers to detect any mismatch between colleges and divisions at undergraduate and postgraduate levels;

4. develop dialogue with particular divisions or colleges as appropriate to ensure that student number policy set by Council is not contravened;

5. consider mechanisms to encourage a match between divisional and college targets and to ensure adherence to the student number policy set by Council;

6. monitor planned and actual student numbers against funding levels set by OfS where applicable and agreements made with Oxford City Council concerning the number of students living in private accommodation;

7. monitor the number of units of accommodation provided across the collegiate University, including oversight of the annual accommodation survey;

8. liaise as appropriate with other related committees and working groups on matters relating to student number planning;

9. maintain an overview of the shape of Oxford’s student body noting areas of high or low demand and where these sit within the national and international context;

10. monitor the mix and trends of student numbers by fee status and type, and consider the implications of any change;

11. contribute to the strategic planning of the collegiate University’s size and shape and inform Council and Conference on the need for future revisions to the student number policy arising from the above.

The Sub-committee shall report to Council and Conference annually.


Name Position Until

Dr David Prout

Pro-Vice-Chancellor (Planning & Resources)


Sir Jonathan Phillips

Warden of Keble

TT 2022

Professor Martin Williams

Pro-Vice-Chancellor (Education)


Professor Freya Johnston

Junior Proctor


Dr Benjamin Thompson

Associate Professor of Medieval History

TT 2021

Professor Michael Bonsall

Associate Head of MPLS (Education)

TT 2023

Professor David Vaux

Deputy Head of MSD (Education)

TT 2022

Dr Susan James Relly

Associate Head of SSD (Education)

TT 2023

Professor Jonathan Michie Director of the Department for Continuing Education TT 2021
Professor Sir Nigel Shadbolt Principal of Jesus College TT 2022
Dr Nicky Trott Senior Tutor, Balliol TT 2022
Ms Sally Layburn Bursar, St. John's College TT 2021
Ms Lauren Bolz Oxford SU VP (Graduates) TT 2021

Attending Officers

Name Position
Ms Lucinda Rumsey Senior Proctor
Dr Chris Ballinger Academic Dean, Exeter College
Ms Caroline Pack Conference of Colleges Secretariat
Mr Pádraig O'Connor Head of Humanities Education Planning and Support (Humanities)
Ms Anne Vallins-Hooper MPLS
Ms Jane Dale Senior Assistant Registrar (Education) (MSD)
Ms Lindsay Rudge Senior Assistant Registrar (Education) (SSD)
Ms Camilla Romaine OUDCE
Dr Nadia Pollini Director of Graduate Admissions and Funding
Mr David Gibson Director of Education Policy Support
Dr Saira Shaikh Academic Registrar
Dr Rachel Cox Senior Planning Officer
Mr Kristoffer Tiffen Senior Planning Officer
Mr James Bennett Planning Officer


Meeting Dates

Date Time

29 October 2020 (MT 3rd week)

10.15 am - 11.30 am
2 December 2020 (MT 8th week) 10.30 am - 11.30 am
10 February 2021 (HT 4th Week) 10.00 am - 11.30 am
12 May 2021 (TT 3rd Week) 10.00 am - 11.30 am
2 June 2021 (TT 6th Week) 10.00 am - 11.30 am

Contact us

Planning and Council Secretariat

James Bennett

+44 01865 (2)80442