Report and Data Library

Sourcing the data you require

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Undergraduate information

A range of reports that cover undergraduate admissions, students on-course, outcomes, and destinations are available:

For queries or further information, please contact sdma@admin.ox.ac.uk.

Graduate Admissions

Reports cover applications, offers and acceptances for graduate courses, including demographic information and equality data.

Available report areas include:

  • GAR Internal (operational reports)
  • Access Reports (for Graduate Access Working Group, includes Close The Gap and UNIQ+)
  • Divisions (for Divisional Offices level reporting)
  • Departments (for in year recruitment to target monitoring and longer term trends)
  • Colleges (for in year recruitment to target monitoring and longer term trends)
  • Fees and Funding (for in-cycle monitoring of funding allocated and long term trends from registration data)
  • EDU (for more detailed equality data)
  • PACS (for sharing target information)
  • Development Office (for nationality data primarily)

See the Power BI Reports (request access).

To access reports, please contact graduateadmissionsreporting@admin.ox.ac.uk in the first instance, detailing which report area you are interested in and what you need the data for. If you are from a college, please specify which college so we can grant appropriate access.

Student careers and graduate outcomes

The Careers Service has created a set of reports that allow departments and colleges to access data about students' career interests, their engagement with available opportunities, and the destinations of graduates over the past eight years. The reports include: 

  • Graduate Outcomes Data: destinations 15 months after leaving
  • Occupational Interest Summary: based on our annual Career Registration survey
  • Careers Service Engagement Summary: compiled from our usage statistics

Both college and departmental/divisional data is available. The dashboards will undergo continuous development and refinement during the forthcoming academic year to enhance the accuracy and relevance of the data.

The people data captured in our HR systems supports decision-making, strategic planning, University-wide initiatives, and operational HR activity. These insights help guide workforce management and institutional development. 

 A wide range of reports is available for various stakeholders, including: 

  • HR staff 
  • Athena Swan coordinators 
  • Equality and Diversity leads 
  • Central teams (such as Reward) 
  • Senior leaders 

Reports are accessible on multiple platforms. For details on accessing these platforms and for information about the reports, please visit: 

The Finance Division currently provides the following dashboards via Excel/Sharepoint: 

  • Month End Dashboard: provides Heads of Administration and Finance and Finance Managers with analysis of key Oracle reports to enable review of processes and assessment of month-end positions. 
  • User Access Dashboard: provides Heads of Administration and Finance and Finance Managers with a snapshot view of Oracle Financials and SAP Concur users within the department, with analysis of key reports needed to complete required checks. 
  • Expenses Dashboard: provides Heads of Administration and Finance and Finance Managers with analysis of key SAP Concur reports to enable review of processes and transactions. 
  • Divisional Office Dashboard: provides DFC and Divisional Office teams with analysis of key Oracle reports to enable review of departmental/divisional processes. 

The dashboards are distributed monthly. Colleagues nominated to receive the dashboards will be notified each month when they are available. 

Departments, via their authorised signatory for managing Oracle access, are responsible for managing who receives the dashboards. While no Oracle access is needed to use the dashboards, they provide access to Oracle data and therefore management of access is important. 

To make changes to those that receive the dashboards, please go to the Requesting Access page where you can find the links to request or remove access. 

Please note, there is no training required to receive the dashboards. 

The BI Team based in PACS was established in early 2024 to develop and release new reports and data solutions. 

This section will be updated as the BI Team have reports to share. 

To contact the team, or to find out more about our work, please email datainsight@admin.ox.ac.uk .

Planning and Council Secretariat (PACS) supports all aspects of strategic planning and resource allocation including the work of the Planning and Resource Allocation Committee (PRAC), and the associated sub-committees. The Planning & Data Team within PACS support the production and analysis of a number of different data products, some of which are listed below: 

For any queries or to find out more please contact Rachel Cox.

The Development and Alumni Relations (DARS) Team produce a number of reports via PowerBI. 

To find out more about DARS, please see their webpage (access via the VPN if working away from the University network. See how to connect to the VPN). 

For queries or further information, please contact Pete Burnett. 

Estates Services collects and maintains detailed records of all academic, commercial and graduate accommodation buildings in the University estate. In the first instance, all information is collected in the Planon facilities management database, but we make it available for viewing and downloading in ArcGIS Online and in Vault. The information we can provide includes:  

  • Building names and unique building numbers  
  • Location data and registered addresses  
  • Ownership (including lease information, Land Registry entries and boundaries)  
  • Drawings and floor plans   
  • Planning records (including listed building information)  
  • Design records  
  • Insurance replacement values  
  • Business rates and valuations 

For more information, please see the Estates webpages or contact the Estates Information team. 

Overview

The Research Information Team (Research Strategy and Policy Unit, Research Services) reporting service offers data intelligence, analysis and information on research activity in order to support strategy and policy.

Key data and sources

  • Scholarly output and research activity (Symplectic Elements)
  • Open access data (Symplectic Elements, Oxford Research Archive, external sources)
  • Award preparation and submission (GoPro)
  • Costing and pricing of research (X5)
  • Research Income (Oracle, Research Accounts)
  • Award success rates (external: Research England)
  • Research income (external: Higher Education Statics Agency (HESA))

Contact

Access

  • Via Symplectic Elements: requires user account
  • Via PowerBI: requires user access
  • Via Tableau: requires user access 

Further information

Top reports

  • University publications and research outputs (by division, depepartment, group) (Symplectic Elements) 
  • Research output Open Access report (PowerBI) (Request access)
  • X5 reports: including volume and value data of applications, awards, success rates, cost recovery. (BI)
  • Activity reports from GoPro (completed and in progress) Volume and value data of grant applications, award activation and contract negotiation cases. (Tableau)
  • Research funding metric reports (current and historical). Trend analysis of application and awards costings from X5, research income at Oxford, sector comparison success rates to Research Councils, and sector comparison of income and QR. (Tableau)

Last updated 16/09/2024

Information to be added when available

The Gardens, Libraries and Museums (GLAM) Evaluation and Data Analysis team create Data Warehousing and Reporting solutions for the whole division, and support the Ashmolean reporting lead with reporting solutions for the Ashmolean.

For further information on available reports:

To access reports, please contact:

The Data Reporting, Architecture and Modelling (DRAM) Team in IT Services support the use of systems and data across the University. 

Please see the Data Services webpage for more information.  

Contact us